Electrical Estimating

9 hours ago

Melbourne, Victoria, Australia TGY Trade Virtual Assistants Opc Full time $60,000 - $90,000 per year
Job Title: Electrical Estimating & Administrative Assistant (Virtual Role)

About the company:
A full-service electrical contractor that has been servicing residential, new build, commercial, and industrial markets across Australia for almost 20 years. As a proud family-owned and operated business, they value a high standard of workmanship, a safety-first approach, and a commitment to helping their employees grow and succeed. To support their continued expansion, they're seeking an experienced and detail-oriented Electrical Estimating & Administrative Assistant to assist with quoting, project documentation, and administrative support to improve efficiency and turnaround times.

Key Responsibilities (Prioritized):
    • Prepare and manage detailed electrical quotes, proposals, and cost estimates based on supplier pricing, drawings, and job specifications.
    • Update and maintain pricing catalogs, supplier databases, and quote templates to ensure accuracy and consistency.
    • Process purchase orders, invoices, and reconcile job-related expenses in alignment with company systems and workflows.
    • Manage client communications related to quotes, variations, and follow-ups via email and phone.
    • Organize and maintain job files, ensuring all documents, plans, and reports are correctly stored and accessible.
    • Support the operations and project teams by scheduling jobs, coordinating with suppliers, and tracking project timelines.
    • Prepare progress claims, invoice documentation, and assist with financial reconciliations as required.
    • Assist in developing and refining internal procedures and training documentation using tools such as Loom or SharePoint.
    • Generate and send daily or weekly summary reports to management outlining completed and pending tasks.
Qualifications (Prioritized):
  • Minimum 2 years of experience in an administrative, estimating, or quoting role within the electrical, construction, or trade services industry.
  • Proven experience using ServiceM8, SimPRO, or similar trade management platforms.
  • Proficiency in Microsoft Office 365, particularly Excel and Word, and familiarity with Google Workspace.
  • Strong written and verbal English communication skills, with the ability to prepare professional documents and correspondence.
  • Experience in managing invoicing, purchase orders, and supplier coordination.
  • (Nice to have) Experience using QuickBooks or Xero for invoicing and reconciliation.
  • (Nice to have) Familiarity with reading basic electrical drawings and interpreting job scopes.
Preferred Characteristics:
  • Highly organized and detail-oriented, with excellent time management skills.
  • Proactive and self-motivated, able to work independently and anticipate the needs of the team.
  • Strong communicator confident in both written and verbal communication with tradespeople, suppliers, and clients.

  • Tech-savvy, quick to learn new software and systems.

  • Problem solver who takes initiative to streamline processes and suggest improvements.
  • Dependable and professional, with a strong work ethic and commitment to accuracy.
  • Team-oriented mindset with a positive, can-do attitude that aligns with The Watt Groups family-driven culture

    Perks and Benefits
    • Competitive salary signing bonus
    • 13th month pay & annual leave credits
    • Government benefits HMO after 6 months (client approval)
    • Monthly catch-ups with free meals
    • Birthday perks & anniversary bonus
    • Virtual parties & face-to-face gatherings
    • Continuous training & upskilling opportunities
    • A dedicated manager to support you not just match and go.

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