Administration Generalist

Balwyn High School Administration Generalist - School Operations & Daily Organisation

Join a great team at a great school Onsite parking, onsite canteen, a supportive work environment and 10 weeks of paid annual leave.

• Be part of a high-performing, collaborative team dedicated to supporting student learning and wellbeing.
• Opportunities for ongoing professional growth through cross-training and staff development initiatives.
• Contribute to a positive, inclusive, and innovative school community that values excellence and continuous improvement.

This is a 12-month role commencing 22/01/2026.

Applications close at midnight Sunday 7th December.

About the Role:

Balwyn High School (BHS) is a leading Victorian Government secondary school renowned for its outstanding academic outcomes, extensive cocurricular programs, and strong emphasis on staff development.

The Education Support (ES) Generalist plays a critical role in supporting the school's daily operations and administrative functions. This role offers variety, requiring flexibility to work across departments, and presents opportunities for professional growth and cross-training in multiple Education Support roles. The position supports school events, daily organisation, and ensures the smooth operation of essential services, contributing to a collaborative and collegial working environment between ES staff and teaching staff.

Duties:

1. Daily Organisation and School Operations Support

Support the coordination of the school's daily operations, including:

• Staff absence management and coordination of casual relief teachers (CRTs).
• Calendar, room bookings, and class schedule adjustments.
• Excursion and event administration.

• Recording and tracking Time-in-Lieu (TIL) accrual and acquittal.

• Administrative Support

Perform a range of clerical and administrative tasks, including:

• Handling telephone and front office enquiries.
• Supporting bulk printing, mail processing, and ordering.
• Purchasing and liaising with suppliers.

• Maintaining accurate electronic and paper records.

• Educational Program and Event Support

Support teaching staff and Education Support colleagues in:

• Examination, excursion, and event planning.

• Resource coordination and logistics for school programs.

• Staff Development and Relief Support

Participate in cross-training across Education Support roles to:

• Build a broad understanding of school operations.

• Provide relief and backup to other ES staff, enabling their professional development.

• Communication and Liaison

Act as a communication conduit within the school community:

• Disseminate key information to staff and students, including daily bulletins, room changes, and meeting schedules.

• Ensure smooth communication between departments and teams.

• First Aid and Health Support (Relief)

Provide initial first aid care to students when required, under supervision and within the scope of provided training.

1. Safety and Compliance

2. Support the maintenance of a safe, inclusive, and respectful environment, in line with Child Safe Standards.

3. Assist with the coordination of Emergency Management procedures, including scheduling of drills.

4. Other Duties

Perform other duties as directed by the Principal or their delegate to meet operational needs.

Key Selection Criteria:

Applicants should address each of the following criteria in their application:

1. Effective Communication and Interpersonal Skills

2. Demonstrated ability to communicate clearly and respectfully with students, staff, parents, and external partners.

3. Proven capacity to work cooperatively within a diverse team and adapt to various Education Support roles.

4. Strong Organisational Skills and Attention to Detail

5. High level of accuracy and attention to detail in administrative and support tasks.

6. Ability to manage schedules, data, and records efficiently and ensure compliance with school policies and educational standards.

7. Commitment to Continuous Improvement

8. Evidence of initiative in identifying and improving processes to enhance efficiency and service delivery within a school or similar environment.

9. Willingness to engage in ongoing professional development.
10. Commitment to learning new skills to support the broader Education Support team and enabling professional development of colleagues through relief and role coverage.

11. Ability to maintain a positive and professional attitude

12. Contribute to a supportive team environment.

13. Respond to challenges with resilience and a solutions-focused approach.

14. Technical and Administrative Proficiency

15. Demonstrated proficiency in using office systems and relevant software (e.g., Microsoft Office Suite, databases).

16. Basic to intermediate Excel skills are required and may be tested as part of the interview process (e.g. Lookups, Pivot Tables).
17. Familiarity with Compass School Manager will be highly regarded.

Requirements:

• Working with Children Check (WWCC) - mandatory
• Ensuring confidentiality of records is maintained

More information about Balwyn High School can be found on our website:

Please apply via School Jobs Vic at:

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

• A specific response to all the selection criteria and position details.  It is suggested that applicants limit their response to not more than 3 pages.
• The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

If you have any questions, please contact:

Lara Messom | Executive Assistant to the Principal

t

e