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Assistant Wedding and Events Coordinator
2 weeks ago
Boomerang Farm in Mudgeeraba is a destination like no other — a lush, unique and diverse natural hinterland environment with an incredibly good reputation for delivering something special. Our diverse offerings include
- a charming 9 hole golf course steeped in history and tradition,
- The Acre as our stunning primary wedding and event venue,
- plus our new Cook Club - an outdoor casual dining bar and restaurant with beautiful lawn focused on outdoor group and family events where possible.
Under new management we are embarking on a journey to create more unique guest experiences and offerings, especially catered to families. It is a great time to join the team given the vision and plans for the immediate and long term future.
We're on looking for an Assistant Events Coordinator. Working closely and learning from our highly experienced Wedding Planner and Operations Manager, you are crucial to keep everything running smoothly, ensuring the numbers stack up and strong interaction ensuring our guests are happy as we bring our ambitious vision to life.
We are in the baby steps of our growth with grand plans to not only benefit the environment, but our team and surrounds. As we grow our reputation with events calendar the opportunity for increased hours or moving into a FT role is definitely achievable sooner rather than later, multi skilling in other aspects of the operation in the absence of weddings and events.
If you don't have all the skills required but you have character, attitude and drive then please apply and we also welcome experienced applications from International Students or working holiday visas with the necessary experience. A vehicle is necessary given minimal public transport due to location.
Key Responsibilities:
Wedding and Event Planning with Coordination;
- Work with clients to plan and coordinate all events across Boomerang Farm.
- Oversee event logistics, suppliers and setup requirements with on day operations.
- Strong interaction and confidence dealing with guests.
On-the-Day Management
- Be the point of contact for clients, guests, and vendors during events.
- Oversee event setup, execution, and pack-down, ensuring everything runs smoothly.
- Resolve any last-minute changes or issues with professionalism and efficiency.
Vendor & Team Collaboration
- Liaise with vendors, including caterers, decorators, and entertainers, to ensure all services are aligned with event needs.
- Coordinate with internal teams, including the kitchen, groundskeeping, and service staff, to deliver flawless events.
- Work closely with management & owners to understand the vision and translate it into unforgettable experiences.
- Provide experience on event options, layouts, and styling to enhance our vision for the space.
Administrative Duties
- Maintain accurate records of event details, contracts, and budgets.
- Process bookings, invoices, and payments in a timely manner.
- Prepare post-event reports to evaluate success and areas for improvement.
Qualifications and Experience:
- Proven experience in event coordination, preferably in festivals, weddings, hospitality, or high-end venues.
- Exceptional organizational skills with a keen eye for detail.
- Strong interpersonal and communication skills to build rapport with clients and vendors.
- Ability to multitask and thrive under pressure in a fast-paced environment.
- RSA essential and knowledge of Ivvy wedding system advantageous.
- A creative mindset and passion for delivering memorable experiences.
- Flexibility to work evenings, weekends, and public holidays as required.
What We Offer:
- Opportunity to work at one of Gold Coast Hinterland's most stunning natural venues.
- A supportive and dynamic team environment with opportunities for immediate start, career growth and moving into FT role for the right applicant.
