Project & Office Administrator

7 days ago

Perth, Western Australia Concept Windows Full time $60,000 - $80,000 per year
Help drive smooth projects and a well-run office

Concept Windows is a leading WA supplier of premium aluminium windows and doors. We're looking for a Project & Office Administrator to support our Project Team's and keep our Canning Vale office humming. If you're organised, people-focused, and love ticking things off properly, this one's for you.

What you'll do

Project & Completion Administration

  • Be a critical support to PMs & Production for day-to-day project admin.
  • Own document control and version management.
  • Prepare and release project key packs.
  • Create SWMS, safety documents, and site work safe plans.
  • Prepare letters of certification and handover packs.
  • Assist with site measure sheets and provide proactive customer communication.
  • Manage Procore/Aconex; produce labels for frame fabrication.
  • Order warehouse/project consumables; oversee new tool orders and update the tooling register.
  • Handle incoming project-related office calls; assist with snagging.
  • Attend weekly Project/Production meetings.

Project Accounts Administration

  • Data entry of invoices and transfers from credit card to MYOB.
  • File POs, invoices, and delivery dockets.
  • General accounts admin alongside the Finance Manager.

Office Administration

  • Manage all incoming project calls and mail; greet visitors and clients.
  • Maintain office supplies stock and coordinate office maintenance.
  • Oversee first-aid kits.
  • Coordinate vehicle servicing and keep the service register current.
What you'll bring
  • Strong organisation, attention to detail, and follow-through.
  • Clear, confident communication with customers, suppliers, and internal teams.
  • Competent with Microsoft Office; experience with Procore, Aconex, and MYOB is a plus.
  • Prior construction/glazing industry experience is preferred but not essential.
  • A team mindset and the ability to juggle multiple priorities.
Why join Concept Windows
  • Varied role spanning office, projects, and project accounts, no two days the same.
  • Supportive leadership and a team that values quality outcomes.
  • Opportunity to improve processes and grow your career.

Location: Canning Vale Manufacturing Facility

Hours: Full-time, 38 hrs/week (Mon–Fri)

How to apply

Click Apply on SEEK and include your resume and a short cover letter outlining your relevant experience.

Questions? Contact Executive Director Troy Johnson

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