Contracts and Program Support Officer

• Utilise your expertise to provide support and advice to key stakeholders.
• Fixed term Opportunity to work with a high-performing and passionate team in the Victorian Public Service
• VPS Grade 4: $97,955 - $111,142 plus superannuation.

The Department of Justice and Community Safety (the department) is seeking a Contracts and Program Support Officer to provide a critical role within Custodial Operations.

About the Business Unit

The Department of Justice and Community Safety (DJCS) provides a range of government programs and services which focus on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system. Corrections Victoria's vision is for Safer Prisons, Safer People and Safer Communities. Our mission is to create a safer, smarter corrections system with a skilled and supported workforce, that enables people in our care to make better decisions.

Corrections Victoria is part of the Corrections and Justice Services (CJS) group in the Department of Justice and Community Safety and supports the Minister for Corrections. CJS also comprises Justice Health (which manages health services in adult and youth custodial facilities); Policy, Strategy and Service Design; Group Services and Coordination; and Justice Services (which includes Community Correctional Services and other justice programs). CJS plays an integral role in developing safer and more resilient communities and in delivering a trusted justice and community safety system

Corrections Victoria operates Victoria's adult prison system, seeking to provide safe and secure containment for people in custody and an environment and programs and services that support rehabilitation. Corrections Victoria runs 11 public prisons, one transition centre, and oversees privately operated prisons. Corrections Victoria provides best practice interventions that aim to reduce the risk of reoffending, including case management informed by sound risk assessment, offence specific and offence related programs, and transition and reintegration supports.

About the Role

The role of Contracts and Program Support Officer is vital in ensuring the Aboriginal support functions and contracts that sit over the prison network are maintained. This position is crucial in ensuring the smooth delivery of cultural programs, compliance with reporting obligations, enhanced coordination of increased service and operational demands, and operational support.

As the Contracts and Program Support Officer you will:

• Work collaboratively with key service partners, including other teams in Corrections Victoria to identify and respond to issues and risks that affect Aboriginal programs and service performance.
• Manage the procurement process and contract monitoring and reporting for all Aboriginal services and programs within the Aboriginal and Workforce Outcomes division.

• Undertake quality assurance processes to ensure that documents are of a high-quality including reports, letters, and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.

• Work with Microsoft programs, PowerBI, departmental databases including Oracle and Zycus for reporting and contract management such as identifying and correcting gaps and reporting on contract progress and compliance.

• Be able to manage projects under limited direction.
• Apply agreed business plans, policies and procedures to all corporate services tasks.

Some of your duties will include:

• Oversee invoice payment and month end processes including accruals, month end journals, reports and briefings.
• Manage procurement activities for the division including liaising with relevant stakeholders.
• Ensure compliance with relevant procurement policies and guidelines as required for the department.
• Monitor and manage items in Zycus for the division to ensure compliance.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Demonstrated expertise in providing specialist administrative and corporate support.
• Demonstrated ability to undertake complex procurement activities.
• Demonstrated ability to undertake contract reporting and evaluation.

Qualifications

• Experience in procurement and contract management including contract monitoring, reporting and evaluation is desirable.
• Experience working with Aboriginal Community-Controlled Organisation or similar service providers is desirable.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.