Business and Executive Support Officer

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a

safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+

equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are

disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across

metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be

worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse

backgrounds and abilities. .

If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large

print), please don't hesitate to get in touch with the contact person listed

on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and

Housing Victoria | Jobs )

THE ROLE

The Business & Executive Support Officer is responsible for providing administrative, coordination, reporting and project management support to the Director of the Delivery unit which sits within the Housing Development branch. This position would suit an experienced and energetic person willing to work in a dynamic and delivery-focused environment.

You will provide a range of administration services to the Director, managing correspondence, email and calendar requirements as well as coordinating reporting, meetings, workflow and seeking appropriate approvals. You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with a range of key stakeholders. You will work with staff within the Branch as well as with the Office of the Chief Development Officer to ensure actions are followed up and completed against mandated timelines.

You will also act as a point of contact with internal and external stakeholders and will have proven experience dealing with a range of disciplines including project managers and technical specialists. This position would suit a detail-oriented systems thinker who enjoys working in a dynamic and collaborative environment across a range of administrative and project coordination activities.

Are you:

• Highly organised with excellent administration and project management skills?
• Experienced in team administration?
• A people person with great interpersonal, written and verbal communication skills?
• A person who takes initiative, intuits and anticipates what's needed to get the job done?
• Able to build genuine, respectful and collaborative working relationships with a broad range of colleagues?
• A great learner, who enjoys the challenge of being part of a new and growing environment?

ACCOUNTABILITIES INCLUDE

• Effectively manage and co-ordinate processes, workflow, as well as prepare and track program delivery across teams, maintain corporate information systems for records management, financial information, and ministerial correspondence as required.
• Coordinate and track Director emails, approvals, records management, working with confidential and sensitive information in a busy environment with multiple competing demands.
• Provide administrative support including meeting and event organisation and other tasks as required by the Director and Office of the Chief Development Officer.

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to com plete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs )

Please apply to submit your interest in this position.