Executive Assistant- Corporate Law

1 week ago

Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $90,000 - $120,000 per year

We are a thriving boutique corporate law firm in our fifth year, specialising in M&A, equity capital markets, corporate advisory, dispute resolution and property transactions, seeking an experienced Executive Assistant / Senior Legal Assistant to support our high-performing legal team. 

With a very busy caseload and strong growth trajectory, this role is pivotal in ensuring operational excellence. You will focus heavily on monthly billings, matter opening (WPs), file setups and conflicts, with minimal diary and travel management required. You will also occasionally support firm-wide events like end-of-financial-year functions and firm social gatherings.

Key Responsibilities

  • Handle monthly billing, time recording and trust accounting support
  • Manage work papers, file openings and conflict checks
  • Document management using Affinity
  • Provide Partners with administrative support, with limited diary/travel demands

What We Offer

  • Competitive salary with lucrative performance bonuses
  • Flexible working- 1 day work-from-home per week
  • Enjoyable firm culture with regular social events and EOFY celebrations
  • Strong tenure across support staff historically
  • Opportunity to grow with a dynamic, specialist corporate law practice

About You

  • At least 3 years' experience in a law firm in a senior support role
  • Demonstrable track record of long tenures and reliability
  • Skilled in billing, matter management, and legal admin processes
  • Experience using Affinity or a similar document/matter management system
  • Organised, client-focused, with a drive to support excellence under pressure

This is a rare chance to join a specialist corporate firm with rewarding incentives, a collaborative culture, and substantive responsibilities from day one.

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