Executive Assistant to Managing Director

5 hours ago

Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $80,000 - $120,000 per year

Executive Assistant to Managing Director (Temp-to-Perm Opportunity) Location: Melbourne, VIC

Work Type: Full time – Initial contract with view to permanency

Are you a highly skilled Executive Assistant looking to step into a role that combines purpose, pace and the potential to go permanent? This is an exciting temp-to-perm opportunity to support a dynamic and values-driven Managing Director in a high-profile, fast-moving organisation that is part of a global network.

If you're available immediately or at short notice, and ready to showcase your strengths in a leadership-level support role, this could be your next career move.

About the Role

In this key support role, you'll work closely with the Managing Director to enable focus on strategic priorities, manage a dynamic calendar, coordinate executive-level communications, and help foster a high-performing and collaborative team culture.

This role begins on a contract basis, with the strong potential to transition to permanent for the right person.

Key Responsibilities

  • Provide high-level executive support, including complex diary and email management, domestic and international travel, and confidential administration
  • Manage the MD's calendar of meetings, priorities and events across multiple time zones
  • Prepare agendas, minutes, reports, presentations, and internal communications
  • Coordinate leadership offsites, team events, recognition programs and workshops
  • Build strong relationships with internal and external stakeholders, including senior executives
  • Support financial processes such as invoice approvals and expense management
  • Contribute to business improvement initiatives and operational excellence
  • Act as a key member of the wider EA team, participating in shared events and best practice
  • Handle sensitive matters with professionalism, discretion and a proactive mindset

About You

  • Minimum 10 years' experience supporting C-suite executives in complex or fast-paced organisations
  • A highly organised, calm and confident professional with a collaborative mindset
  • Able to manage competing priorities and adapt quickly to shifting needs
  • Excellent written and verbal communication skills with high attention to detail
  • Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, Excel and Teams
  • Available for an immediate start or within short notice
  • Looking for a long-term opportunity and open to a permanent transition

Why This Role Stands Out

  • Immediate start with temp-to-perm pathway
  • Work with an inspiring and supportive senior leader
  • Join a values-led, purpose-driven organisation with national and global reach
  • Contribute to a positive, engaged and high-performing culture
  • Strong EA network and collaboration opportunities
  • Competitive daily rate and permanent package potential

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