Executive Assistant role

5 days ago

Melbourne, Victoria, Australia Engage Personnel Full time $80,000 - $120,000 per year

About the CompanyOur client is a mid-size professional services firm of 60 staff and 8 Directors, based in the Inner South Eastern suburbs. They work with a diverse client base including individuals, SMEs, family offices, high-net-worth groups, professionals, and international clients.

The firm has been established for six years and has built a reputation for excellence, both in the services they provide and in how they invest in their people. They offer a dynamic, social, and supportive workplace where collaboration and career growth are encouraged.

About the Role

You will be responsible for providing high-level Executive Assistance to 2 Directors while also playing a pivotal role in supporting client services and business operations.

This is a diverse role with direct client interaction, involvement in compliance and reporting, and opportunities to expand your skills across the business.

Duties

  • Diary and email management for Directors
  • First point of contact for client enquiries (phone, email, and in-person)
  • Preparation, coordination, and processing of ASIC and ATO documentation
  • Corporate secretarial support, including financial reports and company statements
  • Maintaining and updating internal systems and databases
  • Coordinating client communications and correspondence
  • Supporting the business services team with administration and compliance tasks
  • General office and team support as required

Skills & Experience

  • 7–9 years' experience as an EA or in senior administration (2–4 years in a professional services firm will also be considered)
  • Familiarity with ASIC and ATO portals
  • Experience with CAS360, Xero, Xero Practice Manager, and ATO Smart Docs highly regarded
  • Proficiency in Microsoft Office 365 and Teams
  • Strong administration skills, excellent attention to detail, and a proactive approach
  • Professional services, accounting, or legal experience will be highly regarded

Company Culture

This is a firm where people enjoy coming to work. They are family-friendly, social, and collaborative, with a close-knit team and approachable leaders.

They hold regular events through their active social club, as well as informal opportunities for staff to connect and build relationships. Most of the team works 4 days in the office and 1 from home, offering a great balance of flexibility and collaboration.

Benefits

  • Genuine opportunities for career progression and professional growth
  • Modern offices in the Inner South Eastern suburbs
  • A supportive leadership team who values their staff
  • Social and engaging workplace culture
  • Flexible work options post-probation

To apply for this role, please submit your resume below through the APPLY button.

Alternatively, you can call Alana Collinson or additional information

All communication will be strictly confidential

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