Executive Assistant

3 days ago

Yarra Valley High Country, Australia Modcast Pty Ltd Full time $60,000 - $80,000 per year

Modcast is a fast growing Precast Concrete manufacturer based in North Wangaratta, Victoria. Our mission is simple: Building Better Infrastructure through top-quality precast solutions for civil infrastructure projects across Australia.

About the Role

We're on the lookout for a superstar Executive Assistant to help keep our Director – and the business – running smoothly.

This is a key role where your knack for organisation, calendar wrangling, travel planning, and report prepping will make a real difference. You'll be the go-to for all things admin, helping streamline the day-to-day and keep everything on track.

To thrive in this role, you'll need to be super organised, great with time management, and confident working independently. If you're someone who loves keeping things ticking behind the scenes – we'd love to hear from you

Responsibilities

  • Act as the point of contact for customer contact via phone, email and web enquiry
  • Manage information flow in a timely and accurate manner
  • Manage directors' calendar and set up meetings
  • Make travel and accommodation arrangements
  • Process and reconcile daily expenditure and prepare weekly, monthly or quarterly reports
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Organise and maintain the sales filing system

Requirements and skills

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organisational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Australian citizenship or permanent residency required

Only applications with cover letter attached, outlining your suitability for the role will be accepted.

Interviews to commence before close of applications.

Applications close 5pm, Friday,19 September, 2025.

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