
Executive Assistant
2 weeks ago
**Overview**:
We are looking for a highly skilled Executive Assistant to provide high-level support to key executives. The role involves managing schedules, coordinating travel, vendor relations, and supporting various operational tasks. This is an ideal opportunity for a seasoned Executive Assistant seeking a dynamic, fast-paced environment.
**Key Responsibilities**:
- **Executive Support**: Provide seamless administrative support to senior leaders across functions, ensuring tasks are handled efficiently and professionally.
- **Travel Coordination**: Manage travel arrangements for national and international trips, utilising systems like SAP, Concur, and MS Office.
- **Vendor Management**: Maintain relationships with key vendors, including travel, creative services, and government contacts for media and advocacy events.
- **Web Content Management**: Oversee content updates and uploads with the communications team.
- **Diary Management**: Prioritise and manage the calendars of multiple senior executives.
- **Presentation & Reporting**: Support preparation of presentations and reports, ensuring clarity and alignment with business needs.
- **Cross-Functional Flexibility**: Provide adaptable support across teams and shift priorities as required.
**Key Requirements**:
- **Experience**: Ideally 10+ years of supporting senior executives in fast-paced environments, with experience in Corporate Development, Government Relations, or IT.
- **Gatekeeping & Confidentiality**: Ability to manage sensitive information with discretion and professionalism.
- **Emotional Intelligence**: Strong interpersonal skills with the ability to navigate complex situations.
- **Professional Demeanour**: High standard of executive support, communication, and presentation.
- **System Proficiency**: Expertise in SAP, Concur, Travel systems, and AMEX corporate cards.
- **Design Skills (preferred)**: Graphic design experience is a plus but not essential.
- **Team-Oriented**: Ability to collaborate across teams and adapt to various departmental needs.
- **Adaptability**: Proactive, adaptable problem-solving approach with the ability to manage competing priorities.
**Desired Attributes**:
- **Senior-Level Executive Assistance**: Experience supporting C-suite or senior leadership.
- **Attention to Detail**: Strong organisational skills and ability to manage multiple priorities.
- **Proactive & Solutions-Oriented**: Forward-thinking and able to anticipate and solve challenges.
- **Vendor & Stakeholder Management**: Experience managing external vendor relationships for successful outcomes.
**The lifestyle**:
This position is offered as a permanent, full-time role. Peabody offers flexible work policies. Along with the following benefits:
- Employee assistance program available for yourself and immediate family
- Novated vehicle leasing available.
- Health and lifestyle benefits (WHEREFIT).
- Employee recognition program.
- Half day on a Friday.
If you are an specialist Executive Assistant with the ability to manage complex logistics, provide strategic support to senior leadership, and thrive in a collaborative and dynamic environment, we invite you to apply.
**Applications close Friday 24 January 2025**
**Why Join Us?**
Peabody is a leading coal producer, providing essential products for the production of affordable, reliable energy & steel. We employ approximately 5,500 people across our operations in the United States & Australia, serving customers in 26 countries.
Our commitment to sustainability underpins everything we do and shapes our strategy for the future. We offer an inclusive work environment that engages, recognizes, and develops it employees. We strive to create a safe and healthy work culture where all employees are treated with fairness and respect.
-
Executive Assistant
2 weeks ago
Fortitude Valley, Australia YMCA Brisbane Full timeBeing part of The Y Queensland is to be part of a 160 year tradition, supporting the community through child care services, camping programs, community-focused programs including affordable housing and community centres, Youth development initiated, Vocational Schools and Fitness to name a few, we are committed to advocate diversity, social responsibility...
-
Executive Assistant
2 weeks ago
Fortitude Valley, Australia RPS Group Full timeRPS is a connected global professional services firm of 5,000 people. Operating in 125 countries, we're as diverse as the communities and clients we represent. Together, we define, design and manage projects that create shared value in a complex, urbanising and resource-scarce world. We are looking for a professional, passionate **Executive Assistant** to...
-
Executive Assistant
7 days ago
Fortitude Valley, Australia RPS Group Full timeBased in our Fortitude Valley office, this key role also supports teams based in NSW, Victoria and Western Australia. As such, the ability to engage and work with people remotely is essential. **Key responsibilities** - Provide Executive supporting including diary and inbox support to EGM - Prepare and edit correspondence, communications and presentations...
-
Executive Assistant
4 days ago
Fortitude Valley, Australia Place Estate Agents Full timeStarting salary of $70k + super with performance-based incentives - Career progression valued and incorporated to the team’s growth plan for you! - Jam packed social and training calendar - keeping you motivated and excited. An incredible opportunity has become available for a highly motivated and passionate Executive Assistant to join a powerful industry...
-
Executive Assistant
1 week ago
Fortitude Valley, Australia AECOM Full timeCompany Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. **Here, you will have freedom to grow in a world of...
-
Executive Assistant
2 weeks ago
Fortitude Valley, Australia AECOM Full timeCompany Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Here, you will have freedom to grow in a world of...
-
Executive Assistant to CEO
7 days ago
Fortitude Valley, Australia Sysintegra Pty Ltd Full timeAbout Us Sysintegra is among the fastest growing cloud software consulting firms in the Asia Pacific region. We are an Elite level partner of ServiceNow, the global leader in workflow automation software. We support iconic enterprises across the region to uplift and automate their business processes using the ServiceNow platform, as well as develop...
-
Executive Assistant
7 days ago
Fortitude Valley, Australia Northrop Grumman UK Full timeAUSTRALIAN CITIZENSHIP REQUIRED FOR THIS POSITION: Yes RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: AU-Protected (Baseline) TRAVEL: Yes, 10% of the Time Description Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice...
-
Executive Assistant
7 days ago
Fortitude Valley, Australia Northrop Grumman Full time**Requisition ID: R10072950**: - **Category**:Administrative Services - **Location**:Australia-Fortitude Valley, Queensland, Australia - **Citizenship Required**:Australia Citizenship - **Clearance Type**: Protected (Baseline) - **Telecommute**:Yes-May consider hybrid teleworking for this position - **Travel Required**:Yes, 10% of the Time - **Positions...
-
Executive Assistant to Director of Franchise
6 days ago
Fortitude Valley, Australia Guzman y Gomez Full timeCompany Description We’re Australia’s only fast-food restaurant to be 100% clean, meaning there are no added preservatives, artificial flavours, added colours or unacceptable additives in our food. We’re incredibly proud of our amazing people, and the unique way we celebrate Mexican culture in everything we do. **Job Description**: We're looking for...