Executive Assistant

4 hours ago

South Yarra, Victoria, Australia Allure Consulting Full time $90,000 - $120,000 per year

Big 4 dynamic at a boutique size, fast growing, yet nimble is who my client is. They service some of Victoria's largest middle market and wealth family group businesses based in South Yarra in all things Business Advisory & Tax.

This role will be to support the executive leadership ranks, in working closely to manage the overseeing of the operations to the business. They're looking for someone who is fluid in nature, professional, understanding and a natural desire to ensure the simple harmony is present between leadership, valued employees & clients and stakeholders to the business.

They pride themselves in keeping people as paramount importance to the business - a mantra that has ran through the veins of business since it's door opened on day one.

Your responsibilities will include:

  • Organise and manage the executive team calendar, ensuring smooth coordination of meetings, travel, and personal commitments.
  • Serve as the first point of contact, screening calls, emails, and correspondence, handling them with discretion and professionalism.
  • Prepare materials for meetings, take notes when necessary, and ensure timely follow-up on action items.
  • Assist with coordinating key business and personal projects, ensuring deadlines and priorities are managed effectively.
  • Handle sensitive and confidential information with the utmost integrity, ensuring privacy and security.

Requirements:

  • Proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
  • Strong written and verbal communication skills, with a professional and polished demeanour.
  • Ability to manage multiple tasks simultaneously while maintaining attention to detail.
  • High level of discretion and confidentiality when handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
  • Ability to work independently and collaboratively in a fast-paced, dynamic environment.

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