Executive Assistant

24 hours ago


South Yarra, Australia IDOM Innovations Full time

**Description**:
**About the role**

We're looking for a highly energetic and organised Executive Assistant to support our CEO and Senior Executive team. This role will include all levels of administrative support, preparation of business reports, organisational assistance, scheduling of meetings, communications to various stakeholders.

The executive assistant will support both Japanese and Australian executives across the business. Some level of Japanese buisness understanding and Japanese speaking is desirable but not a requirement.

This is a full-time role with flexible working arrangements.

**In this role, you will be responsible for**
- Diary management for the CEO and executive leadership team.
- Scheduling and managing meetings as required including phone and video conferencing.
- Organising and preparing all necessary documents/presentations for meetings, distributing agendas, invites etc.
- Preparing draft correspondence, reports, and submissions for the CEO.
- Managing discrete projects as required by the CEO and executive leadership team.
- Arranging for the translation of letters and business documents when required.
- Managing expenses of the executive leadership team including receipts and credit card statements.
- Act proactively and often without supervision to anticipate needs and handle confidential information.
- Managing travel requirements for the executive team, both domestic and international.
- Support the Japanese executive team with various aspects of ex-pat life in Melbourne.

**What you'll bring to the role**
- Minimum of 2+ years of work experience in a similar role, EA, PA or office Administration.
- Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook.
- Exceptional time management and organisational skills.
- Excellent written and verbal communication skills.
- High attention to detail and consistency of output.
- Ability to multi-task and prioritise.
- Agility to support multiple people simultaneously.
- Ability to understand professional pressures and remain resilient under these circumstances.
- A positive, can-do attitude and happy to assist the wider team as a whole.
- Effective problem-solving methods and out-of-the-box thinking.

Please note: IDOM Innovations is an Equal Opportunity Employer that embraces and values equality, cultural diversity and inclusion. All shortlisted applicants must undertake pre-employment checks, including police and medical checks.

**Role Type**:

- In-house - Permanent - Full-time - Mid-Senior Level

**Company Overview**:



  • South Yarra, Victoria, Australia Christie's International Real Estate - Victoria Full time $70,000 - $120,000 per year

    Company DescriptionChristies International Real Estate - Victoria in South Yarra, VIC, is known for its stellar reputation and international connections through its affiliation with Christie's International Real Estate. As leaders in the local luxury market, we are part of an exclusive global network, providing unparalleled opportunities in the real estate...

  • Marketing Executive

    2 weeks ago


    South Yarra, Australia Insomnia Pty Ltd Full time

    **Marketing Executive | Client Accounts** Marketing Eye is an international marketing consulting firm that offers businesses an outsourced marketing department or a team of people who complement an existing business unit. We work for companies that are small, mid-market and sometimes large global corporations. We are known for our ability to gain valuable...

  • Executive Assistant

    2 weeks ago


    South Melbourne, Australia TROOCOO Pty Ltd Full time

    Support C suite level executive - 8 week temporary assignment with possible extension - ASAP start Troocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week...

  • Marketing Executive

    5 days ago


    South Yarra, Victoria, Australia Bypass Full time $60,000 - $100,000 per year

    We're looking for a detail-oriented Marketing Executive to support our marketing team.The RoleSupport to the Marketing ManagersWork with creative agencies, media partners, and PR teams to deliver campaignsManage website updates, EDM campaigns, and social media content reviewsHelp coordinate the production of marketing collateral, signage, and display suite...

  • Studio Assistant

    24 hours ago


    South Yarra, Australia Scanlan Theodore Full time

    **About us**: Scanlan Theodore utilise superior fabrics and artisan techniques, moulding these timeless foundations with a contemporary perspective. Refined aesthetics and continued innovation are reflected through every asset of the brand, seasonal collections, customer experience and culture. Scanlan Theodore is in search of passionate, dynamic and...


  • South Yarra, Australia IDOM Innovations Full time

    **About the company** **Your role** AutoFlip is looking for a Digital Marketing Executive to join our growing company. In this role, you will be reporting into the General Manager - Marketing and working closely within a small marketing team. Additionally, you will play an integral role in scaling the marketing function and implementing initiatives to...


  • South Yarra, Australia Scanlan Theodore Full time

    **About us**: Scanlan Theodore utilise superior fabrics and artisan techniques, moulding these timeless foundations with a contemporary perspective. Refined aesthetics and continued innovation are reflected through every asset of the brand, seasonal collections, customer experience and culture. Scanlan Theodore is in search of passionate, dynamic and...

  • Executive Assistant

    1 week ago


    South Perth, Australia Quantum Human Resources Full time

    **Our Client’s Story** Buurabalayji Thalanyji Aboriginal Corporation (BTAC) is the registered native title body corporate for the Thalanyji People. Since 2008, BTAC has successfully advanced and promoted the wellbeing of the Thalanyji People and self-reliantly provides environmental, social, economic education and employment opportunities that support...

  • Ecommerce Assistant

    1 week ago


    South Yarra, Australia Scanlan Theodore Full time

    **About us**: Scanlan Theodore is continuously in search of passionate, dynamic and inspiring leaders who strive to be value-driven and support core strategies for the development, growth and shared vision for the company. An industry leader, Scanlan Theodore continues to utilise superior fabrics and artisan techniques, moulding these timeless foundations...

  • Executive Assistant

    2 weeks ago


    Yarra Valley & High Country, Australia Mansfield District Hospital Full time $104,000 - $130,878 per year

    Job Opportunity: Executive AssistantLocation: Mansfield, VictoriaEmployment Type: Permanent Full-timeClosing Date: 9th October 2025Mansfield District Hospital (MDH) is seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the Director of Clinical Services (DCS) and play a key role in managing our internal...