Executive Coordinator

About us

The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

About the role

The Executive Coordinator supports the Director, Compliance and Enforcement and the leadership team by providing a range of executive administrative and coordination services whilst managing key relationships with key stakeholders.

The role will require superior capability in administrative and coordination functions, including coordinating and assisting with briefings and correspondence and the ability to provide advice and engage and communicate well with key stakeholders.

Key Accountabilities

• Provide coordination, advice and support to the Director, to assist in monitoring performance, identifying internal and external issues and risks that impact on the work of the Directorate and support resolving issues that are identified.
• Liaise with departmental executives and their respective offices', managers and staff to provide appropriate advice, information and assistance.
• Coordinate and assist with the preparation of, and prepare, departmental and ministerial briefings, submissions, correspondence and responses to other similar requests.
• Lead and coordinate priority projects and initiatives for the Directorate, incorporating high level analysis, planning, timely delivery of actions and internal stakeholder engagement to ensure relevant contributions across teams.

About you

To be considered for the role, you must be able to demonstrate:

• Communication: Advanced written and verbal communication skills with ability to tailor communication relevant to the audience. Able to prepare and present complex information, correspondence, reports and briefs in a clear, concise and articulate manner.
• Stakeholder management: Highly developed interpersonal and relationship building skills with the ability to build positive and collaborative relationships to negotiate, persuade and motivate on complex and sensitive issues
• Analytical and problem-solving skills: High level conceptual and analytical skills, including the ability to research, analyse issues and develop innovative and effective solutions.
• Organisation and Planning skills: Well-developed organisational skills, coupled with strong attention to detail and the ability to make sound judgements and balance competing priorities to meet deadlines. Works well with others to plan activities in line with priorities and to overcome actual and potential barriers and ensure plans are achieved
• Understanding of, or experience in Government: Demonstrated knowledge of and experience in departmental objectives and administrative processes, procedures and systems.

Mandatory requirements

• Skilled in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Experience of working with government briefing systems such as PPS/PAEC/e-briefing/ABC.

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

How to apply

Apply before the advertised closing date 11:59pm on Wednesday, 3rd December 2025. All applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within three pages)

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.