Executive Coordinator

• Provide high-level administrative and executive support to the Deputy Secretary, Corrections and Justice Services
• Ongoing, full-time opportunity
• VPS4: $97,955 - $111,142 plus superannuation

The Department of Justice and Community Safety (the department) is seeking an Executive Coordinator, to provide a critical role within Office of the Deputy Secretary, Corrections and Justice Services.

About the Business Unit

The Corrections and Justice Services (CJS) Group in the Department of Justice and Community Safety (department) supports the Minister for Corrections; and plays an integral role in developing safer and more resilient communities and in delivering a trusted justice and community safety system.

CJS comprises five key business areas - Corrections Victoria; Justice Health (for adult and youth custodial facilities); Policy, Strategy and System Outcomes; Group Services and Coordination; and Justice Services (which includes Community Correctional Services and other justice programs that operate from a Justice Service Centre). CJS works in partnership with the Aboriginal community to improve outcomes for Aboriginal people and communities through active participation in the Aboriginal Justice Forum and associated Collaborative Working Groups.

About the Role

The Executive Coordinator will lead the provision of high-quality administrative support services within the Deputy Secretary's office. While maintaining an up-to-date knowledge of current internal and external issues and risks, the Executive Coordinator, along with the Senior Strategic Adviser, is responsible for ensuring that the Deputy Secretary's office is managed in an effective and efficient manner.

Some of your duties will include:

• Lead the provision of high level, confidential secretarial and administrative support across the Deputy Secretary's office, including diary and meeting management, stakeholder liaison, email and travel arrangements.
• Establish and maintain administrative support systems and procedures to ensure the effective operation of the Office of the Deputy Secretary.
• Prepare and coordinate meeting papers and correspondence and provide secretariat functions to support the Office of the Deputy Secretary governance structures.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Demonstrated experience in providing high quality administrative support at the senior management or executive level.
• Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
• Demonstrated proficiency in the use of Microsoft applications and Departmental specific software.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.