Childcare Administration Officer

6 days ago

East Melbourne Victoria, Australia MACSEYE (Melbourne Archdiocese Catholic Schools Early Years Education) Full time $60,000 - $80,000 per year

Company Description
Join our team as a
Childcare Administration Officer
and play a key role in supporting families, services, and local school communities. In this important role you'll provide high-quality administration support, ensuring smooth operations while helping us deliver a positive and welcoming experience for every family we work with.

Why MACSEYE?
Make a Real Impact: you'll play a pivotal role in shaping the lives of children, supporting their development in a lively and supportive atmosphere.

Supportive Team Environment: you will collaborate with a passionate and friendly team dedicated to excellence in early childhood education.

Growth and Development: you have the opportunity to gain hands-on experience and advance your career with ongoing professional development opportunities in a thriving field.

Job Description

  • Provide timely support to families with enrolments, CCS requirements, fees, and financial adjustments
  • Assist with financial administration including debtors, budgets, payments, and record-keeping
  • Maintain accurate administrative processes, records, and onboarding/offboarding documentation
  • Support quality improvement by enhancing systems, enrolments, inductions, and payment procedures
  • Uphold safeguarding, compliance, and information management standards across all operations

Qualifications

  • Certificate or Diploma in business administration (desirable) with admin experience in childcare or OSHC (essential)
  • Knowledge of CCMS software (e.g. Xplor) and familiarity with Education & Care legislation, NQF/NQS, and EYLF
  • Strong computer literacy, including Microsoft Office, data reporting, and digital/marketing tools
  • Excellent time management, problem-solving, and ability to work independently or as part of a team
  • Detail-focused, organised, and able to build positive relationships with families, children, and colleagues

Additional Information

What's in it for you?

  • Ongoing Training: Access continuous professional development and training
  • Inclusive Environment: Thrive in a welcoming, supportive workplace
  • Career Advancement: Explore opportunities for growth and advancement within our organisation

About MACSEYE
MACSEYE is a pioneering organisation dedicated to establishing a network of early childhood and school-aged care programs across Melbourne Archdiocese. Our mission is to support every child in their journey to reach their full potential through programs that focus on holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

Join us at MACSEYE, where every day is an opportunity to make a difference.
As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.
We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.

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