Executive Assistant

Since 2002, KordaMentha has been entrusted with some of the region's most complex and sensitive commercial situations. We are an advisory and investment firm at heart, helping corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value. 

But we are so much more than that.

Fiercely independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our diverse experience – from finance and real estate to law enforcement and the c-suite – enables us to make a difference for our clients across our service offerings in financial crime, forensic, performance improvement, real estate and restructuring.

We provide bold and impactful solutions delivering growth, certainty, and value. There is strength in difference. And we are different.

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We're looking for a proactive and organised Executive Assistant to support our Real Estate and 333 Capital team in driving success and achieving ambitious goals.

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel bookings, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand.

Key Responsibilities: 

• Manage diaries and schedules for Partners, including coordinating meetings and appointments.
• Organise meetings and events (book meeting rooms, arrange catering, set up technical support, and handle phone/video conferencing).
• Prepare documents and presentations, such as PowerPoint decks, reports, letters, spreadsheets, and other correspondence for Partners and Executive Directors.
• Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons.
• Arrange travel itineraries, book flights, accommodation, and process visas/passports as required.
• Prepare expense reports for Partners and Executive Directors.
• Manage incoming calls, emails, and correspondence promptly and direct appropriately.
• Support marketing and client engagement by organising client functions/events, record activities in CRM, and keep CRM updated.
• Assist with client job management, review WIP/Debtor reports, provide ad hoc reporting, and ensure credential documents are completed post-engagement.
• Assist with invoicing, onboarding/offboarding engagements, maintain intranet data, document finishing and mail-outs.
• Suggest workflow enhancements and collaborate with interstate EAs for team meetings/events.

• 4+ years' experience as an Executive Assistant with strong client service orientation. Experience within professional or financial services or law is highly regarded.
• Proactive and adaptable, taking initiative and ownership of tasks with flexibility in changing priorities.
• Professional communication skills, excellent telephone manner, strong verbal and interpersonal abilities.
• Highly organised and detail oriented, able to manage multiple priorities and deadlines under pressure.
• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) and confident with CRM, SharePoint, and video conferencing tools.
• Ability to work independently and collaboratively within a dynamic team environment.
• Well presented and professional in all interactions with clients and stakeholders.
• Strong attention to detail and hands on approach to tasks.

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. 

Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.