Executive Assistant

6 days ago

Diamond Creek, Australia The Local Doctor Full time

You’ll partner with Kim, Chris and Gamu to keep everything on track—from coordinating multi‑site meetings to driving between clinics for on‑the‑ground support. This role demands exceptional planning skills, clear communication and the flexibility to travel across Melbourne’s north‑east corridor.

**Key Responsibilities**

**Diary & Logistics Management**
- Maintain complex calendars for executives
- Organise site visits and travel between clinics (vehicle provided or mileage reimbursement)

**Cross‑Site Coordination**
- Liaise with clinic managers to schedule audits, training sessions and project roll‑outs
- Track progress on operational initiatives and flag any delays

**Communication & Documentation**
- Prepare minutes and action‑item follow‑ups for state‑wide meetings

**Event & Project Support**
- Coordinate state‑level workshops, town halls and training events
- Assist with roll‑out of new technology

**Administrative & Ad‑hoc Tasks**
- Manage filing systems (digital & paper) and update standard operating procedures
- Pull data for budget reviews, vendor quotes or strategic analyses

**Personal Assistance**
- Coordinate personal appointments and family calendars for executives (e.g. medical, household)
- Book travel and accommodation for personal or family trips
- Handle household‑related tasks such as arranging repairs, paying bills or ordering gifts
- Assist with personal event planning (e.g. birthdays, anniversaries, team celebrations)

Qualifications & Experience
- 2 years’ experience supporting senior executives or an operations team
- Proven ability to manage competing priorities with impeccable attention to detail
- Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication
- Demonstrated discretion handling confidential information

**Skills & Attributes**
- Highly organised, resourceful and solution‑focused
- A great communicator - keeping Kim, Chris and Gamu updated.
- Calm under pressure with a “get it done” mindset
- Strong interpersonal skills and professional presence
- Full Australian driver’s licence and comfortable driving between multiple sites

**Additional Requirements**
- Flexibility for occasional early starts or after‑hours events
- Own reliable vehicle preferred (mileage reimbursed)
- Comfortable working in a dynamic, fast‑paced healthcare environment

**What We Offer**
- Competitive salary with flexible salary‑packaging options
- Collaborative culture with ongoing professional development
- Opportunity to play a key role in state‑wide clinic growth and innovation

**To Apply**:
**Job Types**: Part-time, Casual

Pay: From $34.00 per hour

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

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