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Project Administration Officer

2 weeks ago

Sydney, Australia Janison Full time

**Position Summary**:
The Project Administration Officer provides high-quality administrative, coordination and support to the Enterprise Project Management Office (EPMO). The role is central to the smooth running of the EPMO by ensuring governance processes are applied, reporting is accurate and timely, and project administration is well structured. This position requires a professional who is confident working with a broad range of stakeholders, highly organised, and skilled in the use of Smartsheets to support project planning, reporting and workflow management.

**Duties & Responsibilities**:
1.Provide administrative and coordination support to the EPMO leadership team and broader management group.

2. Manage project governance activities including scheduling, documentation, meeting preparation, and follow-up of actions.

3. Maintain and update Smartsheets dashboards, trackers, and workflows to support project planning, monitoring, and reporting.

4. Assist in the preparation of project and portfolio reports, presentations, and stakeholder updates.

6. Coordinate competing priorities and deadlines, ensuring tasks are delivered on time and to a high standard.

7. Act as the first point of contact for EPMO administrative matters, engaging professionally with stakeholders.

8. Contribute to process improvement initiatives that enhance the efficiency of EPMO operations.

**Experience, Skills & Qualifications**:
Essential:

- Experience in project administration or coordination.
- Proficiency in Smartsheets (dashboards, reporting, workflows).
- Strong organisational skills and ability to manage competing priorities.
- Effective communication and stakeholder engagement skills.
- Ability to prepare clear reports, presentations, and documentation.
- Relevant tertiary qualifications in business administration, project management, or related field.

Desirable:

- Experience supporting an EPMO or large project environment.
- Knowledge of project governance processes.
- Familiarity with other project tools (e.g., MS Project, Power BI, JIRA).

**What We Offer**

We are a purpose-driven organisation, offering a ‘flexible’ approach to work. We understand one size doesn’t fit all, so whatever works for the business, the team and your role - means endless possibilities for the flexibility you need.

We also offer:

- Access to our Employee Share Ownership Program. We will match your shares of up to $2,000 per year
- A fifth week of annual leave (conditions apply), a day off for your birthday and ‘freebie days’ throughout the year
- Parental leave benefit including paid leave, continued super contributions and more
- Flexible ways of working
- A focus on virtual engagement and inclusivity to support our distributed workforce across the globe
- A focus on development and upskilling opportunities (if that’s what you’re after)

For a glimpse into Janison’s culture and to see our regular employee updates, follow Janison on LinkedIn. We’d love you to be part of our community

**Next Steps