Project and Office Administrator

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Project finance administration and support for ~20 Project Managers across Australia.
- Project setup - extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (BST), including, but not limited to:

- Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms.
- Verify and/or edit project rate schedules and other data provided by Project Managers.
- Ensure appropriate mark-ups and invoice templates are in line with contract provisions.
- Review employee expense reports in a timely manner to facilitate payment and processing.
- Assist in performing electronic timesheet administration procedures.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes and transactional transfers; complete all tasks in accordance with monthly accounting closing schedule.
- Generate project reports, as required.
- Assist in accounts payable process using online supplier portal system - raising POs, processing invoices & project manager liaison.
- Oversee project/ proposal numbering system for administrative staffing needs and scheduling.
- Maintenance of project and staff lists.
- Assist with other office administrative functions as needed, such as sorting incoming mail and supplies, organising couriers, word processing, office supply purchasing, assisting with travel arrangements and office meetings; liaison with overseas support teams including finance & I.T.
- Assist with local business errands as needed.

**EDUCATION AND LICENSURE**
- Degree or diploma in accounting, business or finance. (desirable)

**SKILLS, EXPERIENCE AND QUALIFICATIONS**
- At least 1 year of related project administration experience for a professional services firm, preferably in an engineering environment, or equivalent combination of education and experience. (required)
- Ability to read and comprehend moderately complex instructions, ability to extract information from contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda effectively. (required)
- Demonstrated knowledge of project lifecycle, project costing, contract file administration and comprehension of project performance including revenue and profit. (required)
- Working knowledge of Microsoft Office and intermediate to advanced proficiency in Excel. (required)
- Prior experience with BST, Deltek, Unit 4 or similar accounting systems. (preferred)
- Accurate data entry, writing and editing skills. (required)
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)

**CULTURE/EEO STATEMENT**

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical a\expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting

**_Equal Opportunity and Affirmative Action Employer including minorities, females, protected veterans, individuals with disabilities, sexual orientation, and gender identity._**

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**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Project finance administration and support for ~20 Project Managers across Australia.
- Project setup - extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (BST), including, but not limited to:

- Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms.
- Verify and/or edit project rate schedules and other data provided by Project Managers.
- Ensure appropriate mark-ups and invoice templates are in line with contract provisions.
- Review employee expense reports in a timely manner to facilitate payment and processing.
- Assist in performing electronic timesheet administration procedures.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes and transactional transfers; complete all tasks in accordance with monthly accounting closing schedule.
- Generate project reports, as required.
- Assist in accounts payable process using online supplier portal system - raising POs, processing invoices & project manager liaison.
- Oversee project/ proposal numbering system for administrative staffing needs and sch