Executive Assistant to The Chief Operations

Join the change. Together, we’ll make history

As we keep the lights on for over four million customers and move towards a more sustainable way of life, it’s an exciting time to be at AGL. We’re re-imagining how homes and business live and work across the country and we want you to be a part of it. This moment will define our time, and your career as you work alongside Australia's best and brightest minds. You’ll grow and learn in a collaborative, safe and supportive environment and play your part in changing the course of tomorrow.
Everyone at AGL is an important part of building a better energy future and we want you to join in.

About the role

Be a trusted partner to the Chief Operating & Construction Officer and enable the COCO to maximise their impact by helping to balance priorities. You will be responsible for providing a range of support services that facilitate effective planning, execution of business & strategies, executive leadership and management duties. Planning, organising and maintaining daily activities and tasks, the Executive Assistant ensures a smooth, reliable, consistent and efficient environment for a wide range of day-to-day, specific and more general administrative functions to ensure the seamless running of the Energy Operations & Construction teams for the COCO.

Please note, this is a 6-month Maximum Term opportunity.

What you’ll be doing
- Manage Outlook by reviewing all items and meeting requests in a timely manner and actioning, delegating, marking for follow up, filing or drawing attention to urgent items.
- Maintain the Chief Operating & Construction Officer’s diary ensuring all meetings and appointments are clearly scheduled.
- Deal promptly and comprehensively with all inquiries and correspondence, prioritising where necessary, referring them as appropriate.
- General support activities such as updating and or printing presentations, delivery of catering.
- Coordinate logistics of meetings and functions ranging from team meetings to conferences, roadshows and presentations (both on and offsite location), including venues and planning, on behalf of the Chief Operating & Construction Officer.
- Prepare reports, documentation, correspondence and presentations for a variety of audiences.

About You
- Experience at senior assistant level in similar or related role.
- Highly developed organisational skills and high level of initiative.
- Time management with exceptional attention to detail.
- High level of business acumen and awareness - handles queries by considering Executive priorities and AGL’s wider business priorities.
- Demonstrated ability to work under pressure, at pace, prioritise and work to tight deadlines.
- Diplomatic, tactful and empathic, with a high tolerance of ambiguity.
- Committed to confidential management of information, non-negotiable.
- Excellent influencing skills across a range of stakeholders including executive, senior leadership and board level.
- Advanced level of Microsoft Office skills (Word, Excel and Powerpoint essential).

Inclusion at AGL

At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences.
We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit:
AGL is a Circle Back Initiative employer - we commit to respond to every applicant.
- Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary._
- AGL Privacy Policy_
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Location

Docklands VIC 3008

Job Family Group

Administration - Support - Service