Executive Assistant

**Job no**: 943627
**Work type**: Permanent / Full time
**Location**: Support Office - Docklands

**Myer** is currently seeking an **Executive Assistan**t to join our team, providing the highest level of strategic administrative and confidential operational support to 2 of our General Managers Merchandise (GMM) as well as working side-by-side and providing additional support to the GM leadership team (LT) of the Chief Merchandise Officer (CMO) to maximise their effectiveness and enable them to do their best work.

In this pivotal role, the Executive Assistant will collaborate closely with the GMMs to ensure the seamless execution of their duties and responsibilities to enable efficiencies, productivity, and effectiveness in delivering business objectives. You will help our Marketing portfolio stay focused on achieving their objectives and making sure their operations run smoothly. The Executive Assistant will work closely with the EA to the CMO.

We are looking for a proactive individual with a can-do attitude who can work effectively both autonomously and as a part of a team, fostering strong relationships with key stakeholders and the wider business. Additionally, the Executive Assistant will play a key role in the Merchandise leadership team, identifying opportunities to optimise processes and enhance operational efficiency.
- **Join a value-driven, dynamic, collaborative and highly experienced team**:

- **Play a key role supporting and being the main point of contact for our internal & external stakeholders across our Marketing portfolio**:

- **Flexible hybrid working - centrally located Docklands office & WFH**

**About the role**:

- Provide the highest level of effective, dedicated executive administrative and personal support to the GMMs and LT to maximise productivity, enabling them to focus on business growth, developing relationships and positioning the team for success.
- Successfully complete a broad variety of administrative tasks for the GMMs and LT including day-to-day complex diary management; mailbox management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents/presentations for meetings, and other tasks that facilitate their ability to effectively lead their teams ensuring the optimal use of the GMMs/LTs time.
- Multi-task and prioritise conflicting needs to effectively deliver outcomes according to deadlines.
- Liaise efficiently with internal and external stakeholders as the Executive point of contact and maintain discretion, confidentiality, and trust.
- Support the GMM and LT in the development and maintenance of stakeholder relationships by acting as a MYER ambassador and role model the MYER values, establishing a friendly and professional rapport with all stakeholders.
- Lead internal communications within the Marketing team including arranging monthly town hall events and offsites as well as co-ordination of any other cross-Marketing initiatives or meetings.
- Working alongside the EA to CMO to promote effectiveness across the wider Merchandise portfolio and provide additional support for wider portfolio events/offsites.
- Leading by example and supporting the leadership and wider GMM/Merchandise team when required.
- Ensuring teams adhere to sample management process, including ensuring teams follow support office guidelines for storage management and sample reconciliation post a buying trip.
- Ensure teams follow mailroom collection process.
- Responsible for room management and coordination for ranging.
- Collaborate with EA team and Building Services to coordinate major events calendar and room availability across Support Office.
- Other administrative duties as required including but not limited to team member onboarding, contract execution and management, providing financial management support with expense claims/reconciliation, reporting, presentation creation, invoice processing and reconciliations, FBT/Gift & Gratuity management.
- Provide ad-hoc support activities hosted by the broader EA team - i.e., Myer exclusive sample sales, company events, town hall meetings.
- Demonstrate a deep understanding of MYER policies and procedures.

**About you**:

- 3+ years’ experience as Executive Assistant and or supporting multiple Directors/Executives.
- EA to GMM experience preferable.
- Experience working in retail business supporting a team with multiple priorities preferable.
- Business Administration Diploma or relevant qualification in this field is preferable.
- Proficient in Microsoft Office Suite including Microsoft Outlook, Word, Excel, PowerPoint, DocuSign, SharePoint & Teams
- Ability to work under pressure in a fast-paced environment, prioritising tasks to meet strict deadlines.
- Excellent organisational and time management skills with sound attention to detail.
- Articulate and confident verbal & written communication skills.
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