Team Coordinator

3 days ago

Melbourne, Australia CPB Contractors Full time

Job ID- 1003561- Job Type- Specific task- Location- Aus - Melbourne- Categories- Administration / Support / Secretarial, Eligible for Employee Referral Payment- Applications close- 16 Oct 2024 AUS Eastern Daylight Time**About North East Link**

The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project.
The Spark Consortium’s Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.

The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne’s freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.

**Role Description**

Opportunity for an experienced **Team Coordinator **to take on this high-profile role supporting the Communications Director on the largest infrastructure project in Melbourne. No two days are the same and we are seeking someone who can bring their coordination and forward-thinking mindset to the role.

**This role will be accountable for**:

- Delivering accurate, timely and responsive administrative support to the Communications Director
- Managing travel, accommodation and conference requirements
- Coordination and minute taking of Management meetings
- Contribution to the effective organisation of project related events
- Diary management
- Ensuring accurate and timely completion of all documentation such as project communications, letters and reports
- General office management duties and ensuring office effectiveness by meeting ad hoc needs and requirements
- Answering and screening telephone calls
- Liaising with internal and external clients on a regular basis
- Managing corporate credit cards, expense claims

**Minimum requirements for this role are**:

- Previous experience in a similar role
- High-level organisational, time management, interpersonal and communication skills
- Advanced skills in MS PowerPoint, Word and Excel
- Ability to always maintain confidentiality and discretion
- Ability to quickly familiarise yourself with multiple in-house databases
- Ability to work autonomously and prioritise tasks in a busy, fast-paced environment
- Excellent negotiation and problem-solving skills
- Ability to develop relationships with internal and external stakeholders at all levels
- Ability to manage multiple tasks under pressure whilst always remaining professional

SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.

**How to apply**:

- Applications close
- 16 Oct 2024 AUS Eastern Daylight Time

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