Team Coordinator

2 weeks ago

Melbourne, Victoria, Australia AustralianSuper Full time $104,000 - $130,878 per year

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That's why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow, and deliver better outcomes for members.

Your New Role

We have a 12-month max-term contract opportunity for a proactive Team Coordinator to join the Group Risk team and support a team of senior leaders.

The Team Coordinator, Group Risk provides professional support to the Heads Of Department for the Group Risk domain. Reporting to the Executive Assistant, you will ensure that all administrative matters are managed effectively and facilitate the smooth running of the team.

Key responsibilities will include;

  • Assisting the EA with managing calendars of three Heads Of Department in Group Risk
  • Organising and assisting with team meetings (creating agendas, ordering catering, booking spaces/rooms)
  • Maintaining Microsoft Teams Channels, SharePoint Sites and the Intranet to ensure that important documents, forms and news items are updated in a timely manner
  • Assisting with agenda preparation for weekly/monthly and quarterly team meetings
  • Assist with Monthly Group Risk Check In Meetings (agenda prep, team presentation coordination, room bookings, catering where required)
  • Booking interstate and international travel
  • Assisting in the preparation, formatting, and collation of papers/reports for department and fund-wide meetings and committees
  • Assist with coordination of Group Risk social engagements
  • Process monthly expenses for Heads Of and assist with payment of invoices and PO's

What You'll Need

  • Previous experience in a similar role with PA/EA experience being highly advantageous
  • The ability to manage your own time effectively, coordinate tasks, set priorities, problem solve and operate independently
  • Excellent interpersonal skills and the ability to build positive working relationships with a range of people at all levels
  • A demonstrated ability to work under pressure, setting and managing multiple conflicting priorities within specified time frames
  • Exceptional attention to detail
  • Strong MS Office skills
  • SharePoint site and file management proficiency highly advantageous

Life at AustralianSuper

AustralianSuper is committed to colleague development, and we support our people with ongoing learning, coaching and training, as well as career opportunities across our expanding global organisation. We offer generous leave entitlements and promote a blended working environment in which all roles can flex, and we're happy to discuss what this looks like for you.

We cultivate a workplace that champions safety, respect, inclusiveness and diversity. We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.

What's Next

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.

Australian or New Zealand citizenship or Australian permanent residency status is required.

Progress powered by purpose.

Agencies please note: this vacancy is being managed directly by AustralianSuper's Talent Acquisition team. We will contact our preferred agency partners should we require additional support. Thank you.

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