Projects Administrator

2 days ago

Port Melbourne, Australia Stowe Australia Full time

Full Time - Monday to Friday
- RDO’s & Profit Share

Stowe Australia is Australia’s leading provider of electrical and communications services. Operating as a family-owned company since 1910, Stowe Australia recognizes that our most important assets are our people.

We currently have a reception position available within our Melbourne Branch.

**About The Position**

We are looking for an experienced Projects Administrator to support Project Managers on a daily basis. You will be a member of the Client Service Administration team and provide a high level of administrative support to professional and technical staff.

Our preference is that you have a minimum of 1-year similar experience within an administration and support role and that you understand the importance of being able to work both as part of a team and independently.

**Your responsibilities in this role will include**:

- Administrative support to Project Management.
- Site Safety - Implementation of the Stowe HSMP, SWMS, Toolbox Minutes, Inductions, etc. Book and manage training courses for technicians and office team
- Procurement Assistance: Coordinating the procurement of materials, equipment, and services needed for the project, including obtaining quotes, issuing purchase orders, and tracking deliveries. Assisting with controlling deliveries, meeting our HSEQ requirements.
- Inspections - Carry out WIR's, SWMS Audits, etc.
- Documentation Management: Maintaining project documentation, including contracts (follow up progress on Execution), permits, drawings, specifications, and other relevant documents within ACC.
- Scheduling Coordination: Assisting in scheduling activities, coordinating subcontractor work, and ensuring timely completion of project tasks.
- Project Planning: Collaborating with project managers to develop project plans, including timelines, milestones, and resource allocation
- Budgeting and Cost Tracking: Assisting in budget preparation, tracking project expenses, and ensuring adherence to budgetary constraints. This will have to be at the discretion of the PM to manage and approve / own responsibility.
- Closeout Activities: Assisting in project closeout activities, including final inspections, documentation turnover, and warranty management, OMM Delivery, documents Sharing with Clients
- Quality Assurance: Implementing and maintaining quality control processes to ensure that work meets project specifications and industry standards.
- Completion of administration forms - Journals, Credits, New Debtors and New Suppliers etc.
- Raise monthly invoices and send them to clients.

**To be successful in this role you will require**:

- Excellent communication and organisation skills and attention to detail.
- A positive and professional manner.
- Ability to work independently and as a team.
- Previous experience in a similar role.

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