Executive Assistant

**About Us**:
The Rural, Remote and Strategic Initiatives branch leads projects and initiatives aimed at supporting Queensland's rural and remote state schools and strategic initiatives relating to Equity and Excellence: realising the potential of every student (the Education Strategy). The strategic initiatives in the Education Strategy in which the branch leads include: Integrated responses and educational precincts; and Digital innovation in teaching and learning, specifically enhancing the capability and confidence of teachers in digital teaching and learning and establishing a virtual academy to enhance access across the state to teaching expertise.

**About the Role**:
Responsibilities include, but not limited to;
- Executive support: Provision of efficient, confidential, professional and proactive support to the Assistant Director-General, Rural, Remote and Strategic Initiatives.
- Project and work support: Coordinate and assist with projects and work tasks ensuring timely completion, adherence to budgets, and achievement of project and work goals.
- Use of key systems: Knowledge, or the ability to acquire knowledge, of key departmental administrative systems such as SAP (finance system), QTravel (travel booking), ExpenseMe (expense management) and Content Manager (records management).
- Policies and procedures: Knowledge, or the ability to acquire knowledge, of departmental policies and procedures, including purchasing, procurement, HR and travel.
- Departmental operations: Knowledge, or the ability to acquire knowledge, of departmental operations, including approval protocols and navigating a large organisation.
- Collaboration: Work closely with internal and external stakeholders, such as government agencies, educational institutions, and community organisations, to foster good relationships.
- Continuous Improvement: Identify areas for improvement in current processes and propose innovative solutions to enhance the effectiveness and efficiency of work, projects and initiatives.

Highly desirable skills and experience;
- Knowledge of, or ability to rapidly acquire knowledge of, the policies and procedures required to support the administrative and financial services support functions in Schools and Student Support Division.
- Demonstrated ability in meeting deadlines and commitments, determining work priorities and contributing own expertise to achieve outcomes for the business unit.
- Ability to work in a team environment, autonomously, and ability to liaise with officers from other Queensland government departments, agencies, schools, clients and members of the public while maintaining confidentiality.
- Ability to take personal responsibility for accurate completion of work and to seek assistance when required.
- Demonstrated interpersonal and communication skills including the ability to structure written and oral communication so it is easy to follow.
- Willingness to join a collegial, supportive, friendly and robust team environment with a strong work ethic.

Please refer to the attached role description for any mandatory requirements for this position.

**How to Apply**:

- Please attach a brief resume including contact details for 2 referees (one of whom should be your current supervisor); and

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.