Operations & Facilities Administrator

5 days ago

Caulfield, Australia Melbourne Racing Club Full time

We have a fantastic opportunity for an **Operations & Facilities Administrator** to join our Racing & Operations Department on a **full-time** basis, located at Caulfield Racecourse.

The **Operations & Facilities Administrator** is responsible for maintaining the accuracy of systems and records, ensuring facilities and contractor compliance, supporting race day and event logistics, and assisting with the delivery of safe, well-managed environments.

The Melbourne Racing Club (MRC) is proud to be recognised as a 2022, 2023 & 2024 Winner of The Australian Business Awards for Employer of Choice. We are one of Australia's most prestigious Sports, Events and Property Development companies. As well as running elite horse racing at Caulfield, Sportsbet Sandown and Mornington Racecourses, we own 15 club and hotel venues under the Pegasus Leisure Group (PLG).

**What will your responsibilities be?**
- Support the raising of purchase orders (POs) and goods receipting processes within E5.
- Maintain accurate and up-to-date contractor records in Urbanise.
- Enter and manage contractor details in LinkSafe and ERP system.\
- Ensure Integriti access control records are current and accurately maintained.
- Monitor and assist with the processing of CCTV access requests and locker allocations.
- Ensure operational procedures and documentation are accurate and regularly updated.
- Contribute to the ongoing management of risk frameworks and event management plans.
- Assist in the coordination and scheduling of race day operations.
- Provide administrative support for the accreditation platform.
- Champion safety and compliance practices across plant, equipment, and operational activities.

**Qualifications & Experience Essential**
- Certificate III or IV in Business Administration, Facilities Management, or a related field (or equivalent experience).
- Valid Victorian Driver’s Licence.
- Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management.
- Experience working with contractors, service providers, or maintenance teams.
- Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes (e.g. goods receipting, invoice reconciliation).
- Exposure to compliance processes, asset or equipment tracking, and safety documentation.

**Skills & Experience**
- Understanding of venue operations, maintenance scheduling, and facilities administration.
- Strong computer literacy, including proficiency in Microsoft Office Suite (Excel, Outlook, Teams).
- Familiarity with operational systems such as Urbanise, LinkSafe, Integrity, and enterprise systems like E5 and ERPs.
- High level of attention to detail in documentation, data entry, and record management.
- Analytical mindset to support decision-making through accurate data interpretation and reporting.
- Strong interpersonal skills to liaise effectively with internal stakeholders, external contractors, and operational teams.
- Willingness to work flexible hours, including weekends and public holidays (race days and events).

**What’s in it for you?**
- Brand new state-of-the-art administration building with standing desks and breakout spaces.
- Access to our year-round well-being initiatives including our Employee Assistance Program for staff and family.
- Ongoing learning & development opportunities.
- Free onsite parking.

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