Executive Assistant to Director Community Services

Executive Assistant to Director Community Services
Full time, ongoing position
Thrive in a fast-paced, collaborative setting.
$99,015 - $107,732 per annum plus RDO leave and Super
About the role
As the Executive Assistant to the Director of Community Services, you will provide high-level administrative and project support to the Director and their senior leadership team. You will play a vital role in enabling efficient and effective operations across the directorate. You will work closely with the Director and Community Services’ managers on strategic initiatives that enhance the functioning of the Director’s office, organisational systems and processes and staff and customer engagement and connection. Your responsibilities will include:
Liaising on behalf of the Director with the Mayor, Councillors, council staff and the community.
Strategically managing the Director’s calendar and providing day to day support.
Overseeing Councillor correspondence and ensuring timely responses.
Coordinating the Council report planning and approval process.
Managing recruitment processes, contract documentation and onboarding for the Director’s direct reports.
Maintaining knowledge of Council’s document and case management systems.
Ensuring correspondence is tracked and responded to according to Boroondara’s customer promise.
Preparing meeting agendas, taking and distributing minutes.
A little bit about you
**You are a highly organised and proactive individual with**:
A passion for community service.
Exceptional administrative skills and ability to manage multiple tasks efficiently.
Thrive in dynamic environments and are adept at fostering positive relationships with colleagues and stakeholders.
A reputation for discretion when handling sensitive matters.
Attention to detail and commitment to excellence ensure that you consistently deliver high-quality support.
Enthusiasm for supporting a collaborative team environment. A Continuous improvement mindset and eagerness to learn about Council operations.
High levels of resilience, can do attitude and good sense of humour.
Employment Requirements
Extensive experience as a personal/executive assistant.
Experience in working with sensitive issues.
Applicants must have the right to work in Australia.
Preferred applicants will be required to undergo a National Police Record Check.
How to Apply
For any further information please refer to the Position Description, or contact Kyrie Hudson (Executive Assistant) during business hours on 9278 4601 for a confidential discussion.
If you want to know more about the benefits of working for the City of Boroondara, please visit our Careers Website.
Applicants must have the right to work in Australia. Council is a child safe organisation and as such, some applicants may be required to hold a Working with Children Clearance. Additionally, some applicants may also be required to undergo a National Criminal History check and/or medical check as per the requirements of the role.
Who are we?
The City of Boroondara is a metropolitan council, representing more than 170,000 people in the inner-eastern suburbs of Melbourne. A leader in the local government sector, with a reputation for innovation and excellence, we believe in providing an environment where our staff thrive, both in the work they do and in how they learn and develop as people and professionals.
We like to challenge the norm and we are investing significantly in innovation and technology improvements in order to provide our customers with an even greater experience and engagement. We are putting our customers at the forefront of what we do with our organisation wide initiative, Transforming Boroondara Program.
You will be instrumental in driving this change across the organisation using best practice approaches to successfully support us from the now to our desired future state.
With so much going on it’s a great time to join Boroondara
S-DNI