Secretariat Support Officer

Location: Melbourne | Eastern Metropolitan

Job type: Full Time - Fixed Term

Organisation: Triple Zero Victoria

**Salary**: $83,470 - $83,470

Occupation: Administration/Secretarial

Reference: 2037
- Provide high-quality secretarial support within the Office of the CEO
- Contribute to a variety of projects and activities across the organisation
- Fixed-term opportunity until November 2026

**About Triple Zero Victoria**:
Triple Zero Victoria (TZV) provides the critical link between the Victorian community and the state’s emergency services agencies. It provides Victoria’s 24-hour emergency call-taking and dispatch services for Police, Fire, Ambulance and VICSES.

This integration of emergency services communications within Triple Zero Victoria is unique in Australia and rare worldwide. The team at Triple Zero Victoria is deeply committed to the community it serves and is among the most dedicated and highly skills in its field.

**About the Role**:
The Secretariat Support Officer is a key role within the Office of the CEO team who will be responsible for delivering high-quality confidential secretarial and administrative support.

Reporting into the Strategic Advisor, Ministerial and Executive Services, this role works closely with the Corporate Secretariat and is responsible for establishing and maintaining strong relationships with internal and external stakeholders.

Day to day responsibilities include:

- Provide high-level confidential secretarial and administrative support to the authority’s Corporate Secretariat and work with Office of the CEO team members and the Executive Leadership team to provide leadership and guidance on protocols regarding the management, distribution and storage of all Board and committee papers.
- Assist with the coordination and implementation of various projects, activities and tasks across the organisation.
- Establish and maintain strong working relationships with both internal and external stakeholders, including Board and committee members, internal departmental representatives and external partners.
- Coordinate meeting arrangements, record and maintain meeting minutes and agreed-upon actions and ensure that all documentation is in line with Triple Zero’s Victoria’s requirements and guidelines.

**About You**:
To be successful in this role, you will be stakeholder-focused, highly organised and able to continually demonstrate discretion and sound judgement.
- Secretariat and administration experience in a corporate or similar business environment dealing with highly sensitive and strictly confidential information.
- Excellent organisation skills, with the ability to effectively prioritise and manage multiple tasks simultaneously.
- Strong attention to detail with the ability to prepare high quality accurate and detailed documents, reports, and correspondence.
- Strong interpersonal and communication skills with the ability to work autonomously, collaboratively and as part of a team.
- Confidence using a variety of technologies and systems, including Microsoft Office.

**What We Can Offer You**:
You will be supporting a critical service to the Victorian community and will be rewarded with a competitive salary, flexible working arrangements and employee benefits including:

- Employee assistance program for employees and eligible family members
- Discounted health insurance, banking services and gym membership
- ‘Memberlink’ discount card, accepted by 1,000's of retailers and services providers
- Free staff parking at all our sites
- Salary packaging options after an initial service period

**How to Apply**:
**Applications must be submitted by 11.59pm, Sunday 19 January 2025.**

**Other Relevant Information**: