Administration Assistant

Location: Melbourne | Southern Metropolitan

Job type: Part time

Organisation: Grampians Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 17306

**Administration Assistant**
**32 hours per fortnight**
**$29.57 per hour**

**About Grampians Health**

Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.

A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.

**About the role**

Grampians Regional Palliative Care Team is currently seeking a dedicated and enthusiastic Administration Officer to join our team in a permanent part-time position. As an Administration Officer, you will play a crucial role in providing high-level administrative support to the Operations Manager and the Grampians Regional Palliative Care Team. In addition, you will support regional palliative care teams as required, contributing to the delivery of specialist palliative care support across the Grampians region. This position offers an opportunity to work within a collaborative and compassionate healthcare environment, making a meaningful impact on the lives of patients and their families.

**Key Responsibilities**
- Develop and maintain effective working relationships with community palliative care providers, the palliative care unit, and the GRPCT.
- Prepare educational materials and information for the GRPCT.
- Organise, prepare, and publish training calendars, flyers and information regarding webinars, study days, and workshops for local and regional communities.
- Provide day-to-day support to the GRPCT, ensuring efficient administrative operations.
- Process administrative and clerical duties as required, ensuring accuracy and timeliness.
- Foster positive team-building relationships by actively participating in team meetings and contributing to a collaborative work environment.
- Ensure strict confidentiality of Grampians Health affairs, patients, clients, staff and commercial and financial interests.

**Skills & Experience**
- Extensive experience in office and secretarial duties.
- Demonstrated commitment to ongoing professional development.
- Highly developed IT/computer skills, including proficiency in the Microsoft Office suite and database management.
- Strong organisational, problem-solving, and decision-making skills, with the ability to quickly learn new tasks and processes.
- Ability to prepare educational resources for distribution to palliative care providers.

**Grampians Health Culture & Benefits**

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Discounted on-site parking
- Access to discounted health club membership
- Staff rewards and recognition programs

**Ballarat Region**
- Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

**How to apply**

Click **APPLY** or contact Rebecca Matthews, Operations Manager Grampians Regional Palliative Care on 0422 762 483 for a confidential discussion.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
- Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people._