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Document Controller
2 weeks ago
Lake MacDonald, QLD, AU, 4563
**About John Holland**:
At John Holland, our purpose is simple - we transform lives with everything we do.
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.
**About the project**:
The Lake Macdonald Dam is located in the Noosa hinterland and is part of the South East Queensland drinking water supply operated by Seqwater.
John Holland has been awarded the Contract to undertake the largest upgrade to the dam since its installation in 1965 as part of the Seqwater Dam Improvement Project. The upgrade will include but not be limited to:
- Pre-construction Approvals, Procurement and Site Establishment
- Lake Lowering and Aquatic Salvage
- Installation of Upstream Coffer Dam
- Cofferdam, Spillway Demolition and Working Platform
- Dam Construction
- Reinstatement, Rehabilitation and Demobilisation
As construction of LMDIP (Lake Macdonald Dam Improvement Project) gets under way, John Holland is actively recruiting for a Temporary Works Coordinator to join our team and play a key role in the successful delivery of this iconic Noosa hinterland project based in Nambour, Sunshine Coast.
**About the position**:
As a Document Controller, you will manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control.
The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.
**Responsibilities of the role include**:
- Support the establishment of project correspondence system
- Ensure document submissions are in accordance and compliant with the project document formats and requirements
- Plan and record document flow to and from all necessary parties, including clients, sub-contractors, consultants, and the project office
- Record issues and track location of control documents and drawings
- Issue letters and receipts concerning the documents in circulation
- Coordinate storage and archiving of project and organizational records
- Coach other John Holland employees on the records management systems, procedures and processes
- Ensure the documents are managed in strict confidentiality
- Perform all duties in accordance with John Holland policies, processes, systems and procedures
**To be successful in this role, you will have**:
- Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
- Proficient with document control and procurement software, as well as Microsoft Office Suite.
- Understanding of the tender and procurement processes within the construction industry.
- Excellent organisational skills with a keen attention to detail.
- Tertiary qualifications in Business Administration or Information Management is desirable
- Ability to work under pressure
- A team player with great work ethics
**As part of the team, you can help us transform lives.**:
Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.
We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.
**What’s in it for you?**:
We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
**We offer**:
**Competitive remuneration** with salary continuance, and salary sacrifice options.
**Great leave benefits** including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
**Career progression** underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
**Learning and development** opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
**Inclusion, diversity and equity** is part of how we work. We want
