Eoi - Executive Services Officer - Workforce

1 week ago

Brisbane, Australia Education Full time

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

**About the Department**:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
**Your Opportunity**: You will be responsible for a range of tasks including, confidential executive and administrative support to the Executive Director as well as the processing and tracking of correspondence for the Office of the Executive Director, Workforce Services, Systems and Analytics.Your Role: The Executive Support Officer responsibilities include, but not limited to the following:

- Coordinating diary appointments, receiving visitors and welcoming delegations to the Office of the Executive Director including liaison with senior Government and private sector executives.
- Act as first point of contact for the Office of the Executive Director, Workforce Services, Systems and Analytics and screen, respond to or redirect enquiries.
- Arrange appointments and meetings, including venues, travel arrangements and accommodation.
- Maintain the records management systems and administer the flow of correspondence into and out of the Office, including acting as the central point for correspondence and documents, including distribution of correspondence, follow up on outstanding items and preparation of documents for approval.
- Provide administrative support and oversight of office equipment maintenance and consumable stock supplies, equipment repairs, disposal and purchases.

**About You**: To be successful in the role you will possess the following attributes:

- Organisational and time management skills;
- Attention to detail;
- Ability to quickly establish and maintain effective working relationships;
- High level communication and interpersonal skills; and
- Experience in use of correspondence tracking and electronic diary management systems.

Most importantly, you will be a team player, proactive, willing to learn and able to manage a range of issues in a time sensitive manner.
Please refer to the attached role description for any mandatory requirements for this position.

**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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