Proposals Coordinator

Overview / Responsibilities:
Wood is currently recruiting for a Proposals Coordinator / Writer to join our team on a permanent contract based in our Brisbane, Melbourne or Perth office.

The Proposals Coordinator / Writer will be required to support the successful delivery of regional proposals (pre-bid, bid and post-bid), including writing and coordination of all written documentation, content management, submission design, review coordination, support in scheduling tasks and meetings, and general support to the Bid Manager and extended bid team. This role includes administrative and support tasks required ensuring the successful submission of the final tender documentation and oversight of the global knowledge hub and tender library.

**Who we are looking for**:
You are highly organised with excellent written and verbal communication skills. Previous experience working within the resources or infrastructure sector is highly desirable. You have strong computer literacy and confidence using software, devices and technology. You will be able to confidently establish priorities, plan a busy workload and work collaboratively.

You are self-driven, adaptable with the ability to effectively problem solve, multitask and manage multiple projects ensuring deliverables are met. You thrive off bid coordination and writing working to target-driven deadlines and managing stakeholder relationships. You have a collaborative approach but are also able to work individually.

**Responsibilities**
- Researching, coordinating, writing and editing high quality submissions, EOIs, prequalification, tenders, project documents and briefing notes to ensure the company’s continued success
- Stakeholder liaison including work with internal Subject Matter Experts (SME’s) to develop response documentation
- Support post tender clarifications/negotiations as required
- Responsible for formatting and layout of all tender documentation in line with company style guide
- Contribute to and utilise bid library and global knowledge hub
- Support the preparation of customer presentations in support of submitted / upcoming bids
- Support multiple tasks with conflicting deadlines simultaneously while maintaining focus
- Providing support towards productivity initiatives and proposals forecasting
- Other responsibilities include:

- Support coordination tasks to help manage the bid process including keeping track of milestones for storyboards, drafting and reviews
- Input and analyse the Customer Relationship Management (CRM) database
- Support APAC region Yammer activities

Skills / Qualifications:

- Bachelor’s degree
- Excellent written and verbal communication skills, primarily having planned, written, edited and delivered professional quality documentation in a resources or infrastructure contracting environment
- The ability to plan and prioritise multiple tasks in time critical situations challenge and simplify messages
- Sharp attention to detail, with a thorough and methodical approach
- Sound ability to effectively listen to, interpret and convey information into written forms
- Strong computer literacy and confidence using software, devices and technology (Microsoft Office, SharePoint / 365)
- Adobe InDesign capability an advantage
- High to advanced Microsoft Teams knowledge and Power BI (or similar analysis tools)

If you’re an experienced Proposals Coordinator / Writer, ready for your next project, then we are keen to hear from you today.

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.