Personal Assistant

WHAT WE ARE LOOKING FOR

**About the Team**
Rheinmetall Defence Australia (RDA) Melbourne office is comprised of teams that work across all RDA programs of work and service offerings in the APAC region. This role will support our General Manager for Logistic Vehicles and be the Office Manager for Melbourne.

**About the Role**
The Personal Assistant is responsible for providing confidential secretarial, executive, project and administrative support to the General Manager - Logistic Vehicles. The PA may also provide support to senior VSAP-LOG staff as required from time to time. This includes acting as a key interface across a range of relationships with critical internal and external stakeholders such as Rheinmetall Executives, Defence and other customers and employees as well as supporting the major industry and corporate events as required.

The main focus of the role is around diary management, meeting preparation, travel and general office management.

This position would be well suited to a determined and resilient individual who is confident in juggling multiple priorities, is adaptable to last minute changes and demonstrates strong gatekeeping skills with a quiet authority.

The general and generic duties of the Personal Assistant to the General Manager - Logistic Vehicles include, but are not limited to:

- Develop, implement and/or improve administrative systems, processes and procedures and guidelines to support two General Managers and the wider LOG Vehicles team;
- Managing calendar of internal and external appointments/ meetings to ensure high priority communications are identified and actioned in a timely manner;
- Organise and manage complex interstate/international agendas
- Organise and manage complex interstate/international travel and accommodation for General Manager’s, the Program Director - Logistic Vehicles and for visiting Executives when required;
- Assist in the preparation and document management of briefing materials, official correspondence and proposals for consideration as required;
- Liaise with executive level internal and external stakeholders (and their PAs) to organise meetings;
- Coordinate documentation for management meetings and customer presentations;
- Assist in event management of major/ corporate events and participating in relevant project work when required;
- Draft “all staff” communications in consultation with General Manager;
- Contribute to Melbourne office travel calendar on Sharepoint;
- Document management on Sharepoint;
- Arranging corporate credit card account purchases and expenses reconciliation for General Manager’s;
- Meeting and greeting visitors;
- General office management duties in consultation with the Business Support Officer;
- Other duties and responsibilities that may be required as determined with your manager from time to time.

WHAT QUALIFICATIONS YOU SHOULD HAVE

**What are we looking for?**

Rheinmetall seeks applicants who exemplify our Company’s values of **Safety, Partnering, Openness, Respect and Trust**. This creates a workplace environment where employees value each other, live up to their promises and communicate openly.

The experience and skillset best suited to this role includes:

- Experience in similar Executive/ Personal Assistant roles and providing support remotely;
- Experience in organising meetings and corporate events, including preparation and distribution of papers;
- Advanced MS Office Suite skills (PowerPoint, Office 365) and Adobe Acrobat;
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times;
- Advanced interpersonal, communication and customer service skills;
- Comfortable working autonomously with mínimal direction and within a geographically dispersed team; and
- Possesses high level of accuracy, attention to detail, organisational and time management skills.

WHAT WE OFFER YOU
- Have a long weekend every second week with a 9 day working fortnight
- Working in a great team and with exciting products
- State of the art facilities with onsite subsidized cafeteria
- Internal incentive and referral program
- Opportunity for career development and further training
- Strong links to our global Rheinmetall community
- Opportunity to work on major projects such as LAND 400
- Attractive Remuneration package with salary sacrificing & novated leases
- Flexibility in workplace settings offering opportunities to work in multiple locations
- Corporate discounts with gyms, private health funds and various car dealerships
- Employee Assistance Program to support our employees and their families overall wellbeing

WHO WE ARE

Rheinmetall Defence Australia (RDA) is a major Defence company with operations across Australia and New Zealand delivering specialist Defence capability to the Australian Defence Force and New Zealand Defence Force. RDA is a subsidiary of Rheinmetall, a global technology group based in Dusseldorf, Germany. RDA is a trusted partner to the A