Buyer Administrative Assistant

Created with a love for fashion, Petal and Pup was founded in 2014 with a focus on curating must-have trends for the Australian customer. With an Instagram account and a digital storefront combined with a passion for selecting the best, fashion forward styles, Petal and Pup quickly grew into a global online shopping destination.

Today, we have over 2 million followers across various social channels, customers in over 80 countries and operations spanning Australia and the USA. We are a brand that is leading the wave of next generation, socially native shopping experiences.

We are a people-centric culture building sincere relationships with our customers and our teams.
- We Are Thoughtful_
- We Are Ambitious_
- We Are Easy to Love_

We have operations in Brisbane, Australia and California, USA. We are looking for e-commerce, fashion and customer enthusiasts to join our growing team. Our digital first approach has shaped us to be innovators in our practices, technologies and partnerships.

If you are a problem solver, self-starter, optimist who loves collaborating and figuring things out, then we would love to connect with you

**About the Role**

As a **Buyer Administrative Assistant,**you will help assist the buying team in the day-to-day operational tasks. You will own the management of purchase orders, PO statuses, and general system hygiene. The Buyer Admin Assistant's role is to improve upon the entire buying process.

**Responsibilities**:
- Ensure completion of required administrative tasks related to buying (writing purchase orders, new item set-up, pricing worksheets, Po tracking Etc)
- Build data analytical skills and maintain data integrity across the system (i.e., Shopify, Inventory Planner, NetSuite, and any proprietary tools built in Microsoft Excel and/or Google Sheets)
- Maintain reports and tools, as needed by the merchandising team
- Monitor deliveries, including late deliveries, incorrect/partial deliveries, and incorrect invoices
- Help with campaign collection lifecycle
- Assist in building a collection line list for monthly Marketing stories
- Aid buyers in assorting and tracking products until Marketing handoff
- Help to assist with Quarterly projects for the merchandising team (ex: Hindsights)
- Work with the Warehouse team it pull any TOP samples missing for Ecommerce shoots
- Plan and prioritise workload to meet deadlines and increase efficiency
- Perform general administrative duties for the merchandising team as needed
- Build and maintain strong relationships with suppliers
- Ensure completion of required administrative tasks related to buying
- Help manage the TOP sample process and ensuring items are described and passed over to marketing in a timely manner
- Preparation of new arrivals, including product descriptions, tagging and sub-category tagging for both regions
- Ensure that the product description page is free of errors and up to current Petal & Pup standards.

**Skills & Experience**:
- 6-12 months experience in a similar position
- Encourage a strong team spirit between all departments of the business through regular communication
- Build and maintain a strong professional relationship with the merchandising team
- Build and maintain a professional relationship with all suppliers
- Maintain a close working relationship with the finance and operations team to ensure correct inventory and fast responses to invoicing/product issues
- Knowledge of Excel and google Sheets
- Outstanding communication skills
- Strong detail orientation and thoroughness
- High degree of flexibility and initiative

We care about our employees and have curated a benefit package that enriches our team's experience. At Petal and Pup we certainly love our work perks
- Flexible Scheduling & Rostering Practices - We Work Around Your Availability (Unless Noted)
- Amazing Employee Discount Program (50%)
- Company Paid Employee Assistance & Mental Health Plans (EAP)
- Individual & Team Based Leadership Development Programs
- Positive Company Culture that Celebrates both Personal & Company Milestones

Petal & Pup offers you the chance to make a daily impact on a global business. We look forward to meeting you

**#Petal&Pup #Petal&PupCareers #akaBrands #akaYourCareer**

Petal & Pup Pty., Ltd. is an Equal Opportunity Employer (EOE). We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.

**Principals Only - No Agencies Please.