Office Administrator/business Administrator

22 hours ago

Canberra, Australia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

At Arup, you’ll do more than work — you’ll shape a better world.

**About this role**
This role will see you monitor and oversee the facilities and operations of the Canberra Office and provide assistance to the Infrastructure Team, by providing high-quality and timely administrative, commercial and bid support. Arup can offer you the opportunity to develop your career within our expanding Canberra operations and to work alongside a high performing and collaboratively team to achieve business outcomes.

**What will I do?**
- Provide financial administrative assistance including processing supplier and subconsultant invoices, credit card reconciliations and generating system reports.
- Oversee the management of facilities by liaising with Building Management and suppliers, coordinating maintenance and repair of office facilities, ordering office supplies, and administering security registers and staff lockers.
- Attend safety meetings, coordinate HSE checks, maintain register of First Aiders, Fire Wardens & training register, ordering of PPE equipment and administration our emergency system, Everbridge.
- Provide business administrator support to the Infrastructure Team including processing expense claims, calendar management, word processing, printing & binding tenders/reports, and liaison with key personnel to ensure the timely delivery of information and coordinating of tasks.
- Work collaboratively with the other office administrators around the region for consistency with operations and facilities.

**What will I bring?**
- Excellent communication, interpersonal, and time management skills, with a proven history working collaboratively within a team and wider business.
- A can-do proactive attitude with the ability to multitask and balance demands.
- Proactive approach to taking responsibility for tasks and delivering appropriate solutions, while adapting workflow to accommodate individual teams/co-workers.
- Experience in reviewing, proofing, and editing documents, Checking the quality and accuracy of your own and others’ work.
- Ability to show initiative in the delivery of task and the capability to work autonomously when required

**Our firm**
Dedicated to sustainable development, the firm is a collective of designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?

Arup does not accept unsolicited resumes from recruiters or employment agencies.

LI-DT1 #LI-Hybrid

  • Business Administration Officer

    1 week ago

    Canberra, Australia HAYS Full time

    A Business Administration Officer to join a well-known Global organisation. **Your new company** Based in central Canberra in a well-established precinct, this global firm is dedicated to shaping a sustainable future through large, diverse and exciting projects using imagination and technology. A new position is being created to bring on a supportive...

  • Aps 5 - Business Administration Officer

    1 week ago

    Canberra, Australia Australian Government Full time

    $80,487 - $86,211 (plus Super) - Canberra - ACT **The Role** Opportunities exist to join Defence Intelligence Group (DIG) and contribute to supporting Australia’s national security and strategic objectives. We seek motivated people with passion, creativity, good judgment and adaptability to achieve our missions. - Office administration - Workforce...

  • Administration Officer

    6 days ago

    Canberra, ACT, Australia Flick Anticimex Pty Ltd Full time $60,000 - $65,000 per year

    Administration OfficerLocation: CanberraSalary: $60,000 – $65,000 per yearEmployment Type: Full-timeImmediate Start AvailableAbout the RoleJoin the Flick Canberra team as an Administration Officer, supporting our sales staff and managing business accounts across pest and hygiene services. This is a hands-on role for someone who is self-motivated,...

  • Administration Officer

    4 days ago

    Canberra, Australia Anglicare NSW ACT Full time

    Canberra, Australia Reference: 6695513 **Join Our Team as an Administration Officer - Central Office** - Full-time and permanent contract - Competitive hourly rate $46.35, plus 11.5% superannuation - NFP salary packaging - Flexibility required to work outside standard business hours Are you an organised, detail-oriented professional passionate about...

  • Office Administrator

    1 week ago

    Canberra, Australia Star Group Full time

    Are you an Office Administrator seeking a new and exciting change? STAR Group is on the lookout for a talented and highly organized Office Administrator to join our Canberra Team **Why Choose STAR Group?** At STAR Group, we value our employees above all else. We believe in nurturing each team member’s unique skills, knowledge, and experience. By...

  • Business Administration Support

    22 hours ago

    Canberra, Australia Rentokil Initial Full time

    Rentokil Initial has an exciting opportunity for an organised Business Administration Support person to use their well-developed administrative skills to assist the team based in any of our office locations, Albury, Cowra, Batemans Bay and Canberra on a full-time basis. The key responsibility of this position is to provide full administrative support...

  • Administration Officer

    2 weeks ago

    Canberra, Australia AUKUS Jobs Full time

    **Location**: Canberra, ACT (Campbell Park) **Start**: Immediate **Duration**: 12 months **Security Clearance**: Baseline or above **Role Description** This role is an APS5 position within a veteran-focused government department as part of the Mental Health and Research Translation team. This role provides a unique chance for individuals interested in...

  • Administration Officer

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    flexhive is your on-demand talent platform. We are looking for an administration officer to work within a Federal Government. If you are looking for an entry level government role this is an opportunity which should not be missed. **About the role**: - Open positions available across Canberra - Payrate of $40-$58 p/h upon experience + Super - Flexible...

  • Administrative Officer

    6 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Business Administration Support

    2 weeks ago

    Canberra, Australia Rentokil Initial Full time

    Rentokil Initial has an exciting opportunity for an organised Business Administration Support person to use their well-developed administrative skills to assist the team based in our Canberra office on a full-time basis. The key responsibility of this position is to provide full administrative support including: - First point of customer contact for general...