Administration Assistant

1 week ago

Melbourne City Centre, Australia HAYS Full time

Amazing opportunity to join a values based State Government Department as a VPS3 Administration Assistant

**Your new company**
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The Department leads the delivery of education and development services to children, young people and adults both directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools and training programs

**Your new role**
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- **Respond to and manage phone inquiries by answering and triaging requests as appropriate, and directing to relevant teams**:

- **Assist lawyers in triaging requests, circulate documents and facilitate approval flows for documents, including briefings, correspondence, finance, meetings and recruitment**
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- **Maintain accurate data, records, databases and information management systems**
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- **Arrange office meetings such as booking and preparing venues, agendas, minutes etc and co-ordinating with attendees**
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- **Compile and maintain updated information systems and written records e.g. Registers and databases**
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- **Modify, implement and effectively maintain administrative, filing and information management systems.**

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**What you'll need to succeed***
- Expertise in using systems and software for monitoring, tracking and reporting on legal services, and general office administration
- Develops and implements systems and procedures to guide work and track progress
- Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required.
- Communicates with a range of stakeholders at all levels to achieve harmonious and satisfactory outcomes
- Makes specific changes in work methods to improve outcomes, quality and timeliness of service.
- A team player with excellent interpersonal skills who works co-operatively with other administrative support staff, Executive Assistants and Divisional staff to provide a range of services to Legal Division and to support the Department's goals, values and behaviours.

**What you'll get in return**

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- **Previous experience in an office administration or similar role.**
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- **Ability to multitask, manage completing deadlines and priorities tasks accordingly.**
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- **Proficient in Microsoft Work & Excel.**
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- **Excellent verbal and written communication skills, and an advanced proficiency with time management.**
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- **Meticulous attention to detail and accuracy**

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**What you need to do now**

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**LHS 297508** #2675730

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