Office Administrator

5 hours ago

Bayswater, Australia Flatline Demolition Full time

**About Flatline Demolition**

Flatline Demolition is a trusted Victorian demolition company established in 2019 to meet the growing demand for comprehensive demolition services across the commercial, industrial, and building sectors.

Led by Directors with more than 20 years of combined experience across demolition, building, and electrical/mechanical industries, we’ve built strong relationships with private developers, construction firms, and industrial clients.

Flatline Demolition is fully licensed with the Victorian Building Authority (Limited Licence) and holds Class B Asbestos Removal and Electrical/Mechanical Licences, supported by $20 million in Public Liability Insurance.

Our services include full and partial demolition, asbestos removal, commercial strip-outs, and detailed internal works — all completed in-house to ensure safe, efficient, and cost-effective outcomes.

**The Opportunity**

We’re looking for an organised and proactive Office Manager to support both the Managing Director and Operations & Compliance Director in the day-to-day running of the business.

This is a part-time, hands-on role suited to someone who enjoys variety — from managing admin and scheduling to assisting with quotes, payroll, and social media updates. Experience with writing construction or demolition tenders and quotes will be highly regarded.

**Key Responsibilities**
- Coordinate meetings, site visits, and follow-up communications
- Oversee day-to-day office operations and administration
- Prepare and send client quotes, track responses, and maintain records
- Assist with invoicing, expenses, and general accounts admin
- Manage supplier and subcontractor documentation (licenses, insurances, compliance)
- Process payroll and maintain employee records (experience with Xero or MYOB ideal)
- Coordinate social media updates (LinkedIn and basic marketing tasks)
- Maintain company templates, project documentation, and photos
- Support Directors with reporting and general business organisation

**What We’re Looking For**
- Proven experience in office administration, coordination, or management
- Experience writing construction or demolition tenders and quotes (advantageous)
- Excellent organisational and multitasking skills
- Strong written and verbal communication
- Familiarity with construction, demolition, or trade-based environments
- Experience with payroll systems (Xero, MYOB, or similar) - advantageous
- Proactive, reliable, and able to work independently
- Confident using Microsoft Office and digital tools (Canva, LinkedIn, etc.)

**The Details**
- **Hours**: Part-time (flexible schedule - approx. 2-3 days per week)
- **Location**: Melbourne, VIC (hybrid flexibility available)
- **Start**: Immediate start available

**Why Join Flatline Demolition?**

We’re a down-to-earth, growing team that values initiative, honesty, and getting the job done right. You’ll play a key role in supporting both Directors and helping shape the systems and structure of the business as it expands. It’s a great opportunity to make the role your own and grow with a company that values its people.

**How to Apply**

**0451 761 511**
**Contact**: Lesley Vallance

**Job Types**: Part-time, Casual, Freelance

Pay: $28.00 - $33.00 per hour

Expected hours: No more than 30 per week

Work Location: In person

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