Executive Coordinator

2 weeks ago

Brisbane, Australia Education Full time

**Your role**:Responsibilities include**:

- coordinate the tracking and administrative workflow systems for the branch to ensure high quality and timely responses to correspondence/ briefings, Ministerial and senior officer requests;
- manage a high-volume electronic mailbox and maintain the highest level of confidentiality and discretion in accordance with the public service code of conduct, in a fast-paced and sensitive working environment;
- work in an integrated way with the broader division to ensure effective alignment of information, support, messaging, and content coordination;
- quality assure and interpret information on a wide range of issues in all administrative documents associated with projects within the branch according to departmental guidelines and whole-of-government policies and legislation;
- contribute to a positive, productive and professional team culture.

**Our ideal applicant will have the following key attributes**:

- demonstrated knowledge and experience in the coordination of advice for ministerial and government business;
- demonstrated attention to detail and accuracy in handling documentation;
- exceptional organisational skills with the ability to handle multiple tasks and prioritise effectively;
- demonstrated ability to prepare and coordinate advice, briefings and correspondence for executive senior officers; and
- high level of written and verbal communication skills with the ability to resolve problems, engage stakeholders as well as influence and negotiate successful outcomes (where appropriate).

Please refer to the attached role description for any mandatory requirements for this position.

**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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