Administration Assistant

**All Orbits, All Planets - Join us on our journey**

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

The Administration Assistant will provide high-level administrative support and ensure seamless operations within a fast-paced and dynamic environment. This role involves managing the executive teams schedule, coordinating internal and external communications, and handling a diverse array of administrative tasks critical to the efficient functioning of the executive office. This role requires the ability to use professional discretion in dealing with confidential matters.

**Why you should join our mission**:
You will be joining a team that is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change. This role also offers:

- Unique opportunity to join a rocket company based on the Gold Coast, Australia
- Experience the buzz of working and contributing towards a rocket launch
- Join the team now to be onboard in time for our launch date
- Work in a passionate, vibrant and welcoming team that’s driven by its culture that emphasizes safety and conducts initiatives such as team BBQs
- Expand your skills and knowledge into the innovative aerospace industry
- Easy access from the M1

**How you will contribute to our mission in getting Australia to space**:
The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do.
- Provide personal administrative support and assistance to the Executive Team
- Coordinate and facilitate executive-level meetings, both internally and externally, ensuring all necessary materials and resources are available.
- Manage and maintain calendars, schedules, appointments, and travel arrangements
- Book international and domestic travel in line with Company Policy
- Streamline office processes, identifying opportunities for increased efficiency and implementing solutions as needed.
- Streamline office processes, identifying opportunities for increased efficiency and implementing solutions as needed
- Draft and proofread correspondence and all written communication on behalf of the executive team
- Maintain an organised filing system
- Draft and proofread correspondence and all written communication on behalf of the executive team whilst demonstrating flexibility and adaptability
- Read, evaluate, record, amend and disseminate documentation, as instructed
- Arrange and co-ordinate meetings and corporate events (both internal and external)
- Perform general administration duties, ensuring detail is accurate, presented in required format and delivered in relevant timeframes
- Co-ordinate project-based work as required
- Coordinate and facilitate executive-level meetings, both internally and externally, ensuring all necessary materials and resources are available.
- Conduct research, compile data and prepare summaries or reports as necessary to aid decision making processes
- Develop and sustain a level of professionalism among staff and clientele
- Flexibility to adapt to changing priorities and a willingness to take on new challenges
- Order and stock stationery & snack cupboards as required
- Greet visitors on site, sign them in and direct them as appropriate
- Other duties as requested by Management

**Minimum Qualifications, Skills and Experience**:

- Demonstrated ability to organise travel, act professionally, maintain confidentiality and work under pressure
- Ability to obtain NV1 Security Clearance
- Excellent verbal and written communication
- High level of professional discretion
- Ability to take accountability for tasks
- Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
- Strong organisation, project management and problem-solving skills

**Desired Qualifications, Skills and Experience**:

- Exceptional teamwork, leadership and interpersonal skills
- Ability to multi-task
- Well-developed conflict resolution skills
- Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
- Self-motivated, results oriented with a high level of attention to detail
- Must be able to relate readily to all people within the organisation

**Licenses**
- Current Australian Driver’s License

**How to Apply**: