Executive Assistant

6 days ago

Canberra, Australia Hudson Australia Full time

Join a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples. This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to collective excellence and system-wide change, the organisation fosters a culturally safe, inclusive, and harmonious environment, incorporating Indigenous knowledges and values into its operations.

**The Opportunity**

As an **Executive Assistant**, you will play a critical role in ensuring the smooth operation of the Chief Executive Officer's (CEO) office. You will provide high-level administrative and executive support, enabling the CEO to focus on strategic leadership priorities. This position offers a unique opportunity to work at the heart of a dynamic organisation dedicated to meaningful change and positive outcomes for Aboriginal and Torres Strait Islander peoples.

Your responsibilities will include:

- **Executive Support**: Manage the CEO's calendar, coordinate meetings, handle correspondence, and ensure the CEO is well-prepared for all engagements.
- **Communication Management**: Serve as the primary point of contact for communications with the CEO's office, ensuring timely and efficient information flow with internal and external stakeholders.
- **Meeting and Event Coordination**: Organise meetings and events, including preparing agendas, briefing materials, and logístical arrangements. Take minutes as needed and ensure seamless execution.
- **Travel Coordination**: Plan and manage the CEO's travel arrangements, including bookings, itineraries, and travel documentation.
- **Document and File Management**: Maintain organised and easily accessible records and files for the CEO's office.
- **Special Project Support**: Assist with the coordination and administration of special projects, including preparing reports and tracking progress.
- **Stakeholder Engagement Assistance**: Support the CEO in engaging with partners, government agencies, and other stakeholders by scheduling meetings and preparing relevant materials.

**About You**

You are an organised and proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership. Your qualifications, experience, and skills include:

- **You will use your strong organisational and time management skills** to manage competing priorities and meet deadlines efficiently.
- **You will leverage your experience in executive support** to provide seamless assistance to a senior leader, ensuring all tasks are completed to a high standard.
- **You will demonstrate excellent communication skills** to liaise effectively with internal and external stakeholders and manage sensitive correspondence.
- **You will contribute to the smooth execution of meetings and events** through effective planning and coordination.
- **You will bring your initiative and problem-solving skills** to independently manage tasks and identify opportunities for improvement.

This is an exciting opportunity to contribute to an organisation making a real difference in Aboriginal and Torres Strait Islander health and wellbeing outcomes. You will work in a supportive and inclusive environment, with professional development opportunities and flexible working arrangements.

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