Executive Assistant

2 weeks ago

Brisbane, Australia OnTalent Full time

Very centrally located and state of the art office
- Generous allowances
- Genuinely progressive and supportive environment

Are you ready to embark on an exciting journey at a leading Australian innovative medical research, development, and translation facility? We are currently seeking a dynamic and highly skilled Executive Assistant to join our esteemed team in collaboration with a prominent client. As a pioneering institute, we are committed to revolutionizing healthcare through groundbreaking discoveries and translating them into real-world solutions.

**About The Company**
Situated in the heart of a renowned hospital precinct and supported by grants from governmental entities, our institute houses a collaborative ecosystem of top-notch researchers and support scientists. With a focus on partnering scientific development with the commercial sector, we ensure innovations move rapidly to improve patient outcomes and generate commercial returns.

**Your Role: Executive Assistant to the Chief Operating Officer (EA to the COO)** As the face of the COO's office, you will play a pivotal role in enhancing collaboration with stakeholders and facilitating operational improvements. Your primary responsibilities will include:
**Executive Support**:

- Managing the COO's diary, coordinating meetings, and arranging travel and training.
- Crafting and reviewing correspondence, papers, and presentations.
- Organizing workshops, offsite events, and providing administrative support for projects.
- Efficiently managing information and maintaining accessible filing systems.

**Committees and Meetings**:

- Providing secretariat support for committees, including preparing agendas and minutes.
- Offering guidance on corporate governance processes for senior leadership groups.

**Special Projects**:

- Taking ownership of special projects as needed, continuously seeking ways to improve our practices.

**Your Profile**: To thrive in this role, you should possess:

- **Experience**: Over 8 years of supporting C-suite executives or equivalent, preferably within complex organizational structures.
- **Knowledge**: Familiarity with corporate governance frameworks and providing end-to-end secretariat and administrative support for senior leadership groups and committees.
- **Skills**: Outstanding communication, interpersonal, and diplomacy skills, alongside impeccable grammar and language abilities.
- **Initiative**: The ability to work autonomously, exercise sound judgment, and handle pressure with discretion.
- **Collaboration**: Aptitude for engaging and collaborating with others to achieve collective goals.
- **Qualifications**: Certification in a related field (e.g., business administration, communications) or a desirable Bachelor's degree.
- ** Fast-paced, direct, and focused**: Ready to take on challenges with speed and determination.
- **High emotional and social intelligence**: Building positive and trusting relationships with stakeholders.
- **High quality and standards**: Committed to excellence in all aspects of their work.
- **Caring and engaged**: Passionate about contributing to the betterment of healthcare.
- **Technologically savvy**: Embracing technology to drive innovation.
- **Enjoys support across the continuum from PA to EA**: Embracing teamwork and collaboration.

  • Executive Assistant

    7 days ago

    Brisbane, Australia Queensland Police Service Full time

    This position is the Executive Assistant to the Assistant Commissioner, Road Policing and Regional Support Command, Queensland Police Service, located at Tank Street Brisbane. The key accountabilities of the role include - Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Fortitude Valley location - C Suite support - Permanent full time opportunity - Opportunity for an experienced Executive Assistant to support a Global Executive as the organisation embarks on their next exciting growth phase_ Troocoo are partnering with an iconic organisation which has seen global success due to their exceptional customer service and out of...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia ANZ Banking Group Full time

    **Req ID**: 88676 **Department**: AR Branch Network **Division**: Australia Retail **Location**: Brisbane About Us At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. About the Role The Executive Assistant is responsible for the smooth...

  • Executive Assistant

    1 day ago

    Brisbane, Australia Public Trust Office Full time

    As an Executive Assistant, you will be responsible for ensuring the provision of high-level confidential executive and administrative support to the Executive Directorate Program. The incumbent will assist the Program Executive Director to effectively lead the Program to deliver on organisational goals and execution of the strategic plan. As Executive...

  • Executive Assistant

    5 days ago

    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...

  • Executive Assistant

    3 days ago

    Brisbane, Australia HAYS Full time

    A full time, permanent, executive assistant job in inner north Brisbane, 75,000-95,000K + super **Your new company** This manufacturer of swim and active wear is a leading company in Australia, supplying quality garments to many well known Australian brands, as well as across the globe. **Your new role** You will be the executive assistant to the executive...

  • Executive Assistant

    7 days ago

    Brisbane, Australia WorkCover Queensland Full time

    **Job no**: 493660 **Work type**: Permanent - Full Time **Location**: Brisbane CBD **Categories**: Executive Leadership We’re looking for an Executive Assistant to support our Executive Leadership Team. This is an exciting opportunity to join a purpose-driven organisation with a flexible, inclusive, and values-led culture. As Executive Assistant,...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia Regional Development, Manufacturing and Water Full time

    **The Role**: Operating from within the Office of the Executive Director in the Water Operations and Systems team you will be involved in the provision of efficient, effective and confidential administrative and operational support to the Executive Director and the leadership team. This office operates in a highly dynamic and responsive environment, with an...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia IPA Personnel Services Full time

    As an Executive Assistant, you will play a vital role in supporting our executive team and ensuring the smooth operation of our client. We are looking for a highly organized and detail-oriented individual with exceptional communication and interpersonal skills. **Responsibilities**: - Provide administrative support to the executive team, including managing...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Queensland State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from...