Administration Officer, Policy Unit

2 weeks ago

Brisbane, Australia Queensland Curriculum and Assessment Authority Full time

We are seeking a part time Administration Officer to join our Policy Unit on a fixed-term temporary basis. In this role, you will
- Provide administrative and executive support to the Branch including, but not limited to, distributing and sending mail, filing, archiving records, ordering stationery, goods and services, payment of invoices, processing claims for payment and raising purchase orders, courier dispatch and receipt, scanning and photocopying.
- Provide a range of support services that may include diary coordination, arranging travel, completing regular reports and maintaining general office systems.
- Coordinate and maintain effective filing and information retrieval systems, including electronic document management systems.
- Enter and maintain data in relevant databases, ensuring information is accurate.
- Organise and book meeting rooms, liaise with appropriate staff on setting-up of rooms, and arrange catering for a variety of meetings.
- Assist in the planning, coordination and delivery of events.
- Distribute meeting material to members.
- Attend and take minutes of team and unit meetings as required.
- Maintain bring-up systems, track tasks and initiate follow-up action as necessary to ensure operational processes are completed within required timelines.
- Coordinate communications with internal and external clients, including the preparation and checking of routine letters and other documentation.
- Answer incoming telephone enquiries from a diverse range of external and internal clients in a clear, concise and polite manner.
- Undertake project activities support duties across the Branch
- Manage personal workflow efficiently, negotiating priorities where appropriate.
- Contribute actively to the continuous improvement of administrative support services, use initiative and be capable of working independently or as a member of a team.
- Skills and experience with Word and Excel are essential to perform this role.

**Your team**: Policy Unit
The Policy Unit is part of the QCAA's Strategy, Planning and Corporate Support Division. The Policy Unit manages the QCAA's interface with the community, education stakeholders and other key groups and is responsible for the following major activities:

- providing secretariat support to the QCAA Board and its committees, including the quality assurance of meeting papers and overall management of meetings
- providing feedback on issues relating to QCAA legislation.
- providing policy advice and other support to senior officers and other staff
- coordinating the development of briefs (e.g., for Estimates Committee Hearings), ministerial and other correspondence, and submissions on various issues
- project managing major or sensitive activities, e.g., reviews and inquiries, stakeholder consultation activities.
- responding to requests for information and data from the public, educational institutions and other government agencies

Interested in applying?
- a brief letter/statement (no more than two pages) that addresses the points outlined in the 'What we are looking for' section
- a copy of your résumé (no more than 2 pages) that details your qualifications and experience, and the names of two work-related referees.

To ensure that you are supported throughout the recruitment process, please reach out to discuss reasonable adjustment options if needed.

  • Policy Officer

    7 hours ago

    Brisbane, Australia State Development and Infrastructure Full time

    The Policy Officer position is an opportunity to join the Strategic Performance and Research (SPR) team in the Strategic Policy and Insights division of the Department of State Development, Infrastructure and Planning. With a focus on collaboration and engagement across the department and other government agencies, SPR drives the delivery of policy and...

  • Office Administrator

    5 days ago

    Brisbane, Australia Uniting Church Queensland Full time

    Ipswich Uniting Church is looking for a part-time Administrator to share the challenge of creating one congregation that meets in four locations. In addition to excellent office administration skills, the successful person will also enjoy the challenge of creative innovation and stimulating problem-solving. A position description is available here.

  • Insurance Policy Administrator

    2 weeks ago

    Brisbane, Australia Aon Corporation Full time

    Posting Description: - Entry level role - training provided - Insurance Policy Administration support - Hybrid role - work from home and the office **About Us** If you have a passion for client service, stakeholder engagement and insurance, we would love to hear from you. This is a hybrid role with the flexibility to work from home and from our Aon...

  • Administration Officer Day Therapy Unit

    7 hours ago

    Brisbane, Australia Queensland Health Full time

    Metro South Health is Australia's first digital health service and one of the largest in Queensland, with an estimated residential population of approximately one million people or 23 per cent of Queensland's population. This is your opportunity to join the dedicated team of professionals at Metro South Health and be part of a world-class, dynamic and...

  • Administration Officer

    6 days ago

    Brisbane, Australia Tourism, Innovation and Sport Full time

    **As Administration Officer, you are required to**: - Provide general administration and operational support for head office teams. - Complete maintenance of vendors, SAP invoicing, purchase order creation and expenditure vouchers to support head office operational requirements. - Book travel and coordination of entitlements reimbursements to support head...

  • Administration Officer

    4 days ago

    Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full time

    Key responsibilities of this role - Implementing, maintaining and reviewing financial, administrative and human resource policies and procedures to facilitate the effective functioning of the Service Support Unit. - Administering financial processes including procurement, ordering, payment of accounts, monthly monitoring and reconciliation in accordance with...

  • Administration Officer

    1 week ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    Key duties and responsibilities of the Administration Officer, RCSU: - Assist with effective cost centre management through accurately processing invoices for payment, ensuring accountability for monies received and paid, monitoring cost centre expenditure and review of financial management systems; - Undertake financial and purchasing processes using the...

  • Policy Officer

    2 weeks ago

    Brisbane, Australia Queensland Health Full time

    The role Reporting to the Manager, Disability and Multicultural Health Unit, you will assist in the development and implementation of policy initiatives. You will support research tasks, environmental scanning and analysis to identify priorities and issues for Queensland Health and develop and review policy matters. Your strong effective communication skills...

  • Administration Officer

    1 day ago

    Brisbane, Australia Queensland Health Full time

    Metro South Health is Australia's first digital health service and one of the largest in Queensland, with an estimated residential population of approximately one million people or 23 per cent of Queensland's population. This is your opportunity to join the dedicated team of professionals at Metro South Health and be part of a world-class, dynamic and...

  • Policy Officer

    4 days ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **Strategic Policy and Legislation has four main areas of focus**: * - Strategic policy: policy advice and development to support strategic decision making and systems reform. - Legislation: ensuring our legislation is fit-for-purpose and promotes the best interests of the child. - Intergovernmental relations: securing improved outcomes for Queensland...