Administration and Projects Coordinator

About the role

The Administration and Projects Coordinator provides comprehensive administrative support to the Mission Enhancement Team (MET). This role is vital for ensuring the smooth running of daily operations by organising meetings, maintaining accurate records, and facilitating effective communication with both internal and external stakeholders. You will also contribute to the planning and coordination of a range of mission projects and programs within the scope of MET.

About you

Key attributes we’re seeking include:

- Ability to quickly grasp complex processes and protocols within the Diocese
- Maintain meticulous records and documentation
- A demonstrated ability to build strong relationships and foster a positive team environment.
- Commitment to the highest ethical standards and promoting ethical conduct.
- Active support and upholding of the ethos and values of the Catholic Church.

Key Responsibilities
- Executive Support: Providing comprehensive administrative support directly to the Head of MET.
- Communication Management: Monitoring, distributing, and replying to correspondence.
- Scheduling & Events: Managing calendars, scheduling meetings, and coordinating mission, pastoral, and team events.
- Meeting Management: Preparing and circulating agendas, taking meeting minutes, and following up on action items for team meetings.
- Council Coordination: Assisting in the coordination of the Diocesan Pastoral Council.
- Financial & Resource Management: Completing monthly credit card reconciliations and coordinating bookings and supplies for the Bishop Bede Heather Centre.
- Content Coordination: Coordinating the production of the monthly MET newsletter.

Skills and Experience
- A demonstrated commitment to the ethos and values of the Christian faith
- High level computer skills including the ability to use Microsoft Office suite competently
- Accurate and efficient data processing skills
- Demonstrated experience in providing a range of administrative support (prior administrative experience in a multi-disciplinary work environment is preferred)
- Highly effective written and verbal communication skills with a high attention to detail
- Demonstrated time management and organisational skills
- Proven ability to work confidentially and productively with a high level of tact and diplomacy
- Ability to work well in a team, to model and demonstrate constructive working relationships and information exchange across the organisation
- Ability to work under pressure and manage competing demands and priorities
- A demonstrated commitment to customer service
- Knowledge and understanding of contemporary reception and customer services practices
- A demonstrated personal commitment to the ethos and values of the Catholic Church

Essential Qualifications
- Valid Driver licence
- Be willing to complete additional employment screening, including a Working with Children Check, as required by the Diocese.

If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you

About us

At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.

We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.
- A covering letter explaining why you are interested in the position, why you’re a good fit, and how you meet the _Essential Requirements_.
- Curriculum Vitae.
- The Diocese of Parramatta is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults._
- The Diocese of Parramatta is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds._
- In all that we do in the course of our work, the Diocese of Parramatta acknowledges the traditional custodians of the lands in which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people._

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