Portfolio Officer

5 days ago

Melbourne City Centre, Australia Department of Education Full time

**Ongoing, Full-time VPS3 role**

**About the Department**

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

**About the Division**

The Information Management and Technology Division (IMTD) delivers secure, reliable, and integrated information and technology platforms, systems, and services that transform education environments and enable a great education for every child and young person. IMTD supports one of the largest technology networks in Victoria, servicing more than 1500 Government schools, 50,000 teachers, and 650,000 students. IMTD leads the Department's technology, digital capability, business systems, and digital transformation through cloud solutions and agile practices focused on user experience, security, and integration.

**About the Role**

We are looking for a highly organised Portfolio Officer to support the coordination and administration of ICT portfolio governance and reporting processes. In this role, you will assist with the planning and delivery of governance activities, providing secretariat support for project control boards and technology governance committees, and assist in the preparation of reports and briefing materials.

You will also play an important role in maintaining accurate data and information to support effective portfolio planning. This role will contribute to the successful delivery of technology-enabled initiatives that support outcomes across the Victorian K-12 education system.

**Attributes**

**Key Accountabilities are**:

- Portfolio Coordination and Planning
- Governance and Secretariat duties
- Reporting and Briefing Support
- Information Management and Administrative Support
- Stakeholder Communication and Collaboration

**Desirable**Qualifications and Experience**
- You hold a certificate or diploma in administration, business, or project support
- You bring experience in a similar administrative or coordination role, ideally within public sector or ICT portfolio environment.
- Experience in/ understanding of project administration including scheduling, financials, and milestone reporting
- You are proficient in the Microsoft Office suite, including Word, PowerPoint, Excel, and Outlook, with experience in SharePoint or Project Online
- Understanding of generative AI tools and ability to incorporate their use into everyday tasks

**Further Information**

Applicants requiring adjustments can contact the nominated contact person.

**Applications close** 11:59pm on Thursday 14 August 2025

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