Office Coordinator

2 weeks ago

Sydney, Australia Rotary International Full time

**Job Title**:
**Office Coordinator**

**Area: Administration**

**Reports to: Manager - International Office**

**Location: South Pacific & Philippines Office with three (3) fixed work from home days**

**Organization Overview**

**Rotary’s Commitment to Diversity**

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, colour, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

**Overview**

The Office Coordinator is responsible for all reception duties, including answering the main switch line; and attends to administration responsibilities as assigned by the International Office Manager. The role also manages the efficient flow of information to third party logistics vendors responsible for fulfillment of donor recognition regalia.

**You Will Have**
- Experience with Office Administration
- Experience with Customer Relations Management platforms
- Excellent interpersonal and analytical skills

**You Are Good At**
- Written and oral communication
- Multi-tasking
- Working under pressure
- Customer service with prompt tactful responses
- Prioritizing workload with maximum efficiency
- Showing attention to detail
- Active listening and contributing to constructive discussions

**You Are Open To**
- Being curious, open-minded, and willing to continually learn
- Continuous process improvements
- Feedback to improve performance
- Cross-training with all departments to provide functional support when necessary
- While there is flexibility to work from home on fixed days, there will be occasions where working additional days in office may be required for training and other purposes.

**You Will Be Responsible For**
- Administering the office in relation to facilities and supplies
- Running the fulfillment process to provide third party logistics partners data for donor recognition regalia to be dispatched and ensure that adequate inventory is available
- Managing office calendar and arranging small meetings and staff events
- Managing relations with external vendors
- Regulating personal workload to ensure rapid response rate as defined by management
- Engaging in teamwork and actively contribute to internal workgroups
- Performing other duties as assigned

**Leadership Attributes**
- **Collaboration**:Build partnerships and work with others to meet shared objectives
- **Productivity**:Achieve results that move Rotary toward its goals
- **Communication**:Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood
- **Innovation**:Move Rotary beyond traditional ways of thinking
- **Accountability**:Have a clear sense of ownership and take personal responsibility for actions

**Why Work For Rotary?**
- Tuition reimbursement
- Professional development opportunities
- Flextime-several different work schedules to choose from
- Employee Assistance Program (EAP)

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