Executive Assistant

5 days ago

Brisbane, Australia Office of the Queensland Ombudsman Full time

The Office of the Queensland Ombudsman investigates complaints about the actions and decisions of Queensland government departments and agencies, local councils and publicly funded universities; and works with agencies to improve their decision-making.
We acknowledge our role in protecting and promoting human rights. Recruitment decisions are made in a way that protects these rights.

**Responsibilities could include**:

- Efficiently manage and coordinate the Queensland Ombudsman's and Deputy Ombudsman's day-to-day appointments, taking a proactive approach to organising meetings and providing secretarial support to ensure the executives are appropriately pre-briefed.
- Manage the flow of incoming and outgoing correspondence in a complex and confidential work environment to ensure timelines and quality control requirements are met.
- Manage domestic and international travel for meetings, delegations and conferences including researching all associated activities and arranging pre-briefings for these events.
- Provide high level executive support services using Microsoft software and corporate financial, travel and workforce data solutions and workflow, information management and administrative systems.
- Undertake financial processing activities, including purchasing, reconciling corporate card transactions and processing of travel claims.
- Provide support as required to coordinate ministerial correspondence and documents, distribution of correspondence and other documents, follow up on outstanding items and preparation of documents for approval.
- Resolve day to day operational issues regarding procedures and assist with the review of work practices to maintain high professional work standards while seeking ways for ongoing improvement.
- Prepare, generate and distribute relevant documents (agenda, reports, correspondence, etc.), coordinate attendance (staff, presenters, etc.) and confidential minute recording and distribution.
- Maintain knowledge, technical proficiency and skills appropriate to the role including compliance with appropriate legislation, policies, procedures and protocols.
- Undertake basic research and participate in projects, agreements, plans and data collection/analysis as re required.
- Provide administrative assistance to the Investigation and Resolution Unit and Executive Services area as required.
- Other duties as required.

**The ideal applicant will be someone who demonstrates**:
**Vision**: Understands how the purpose and role of the organisation relates to their work and the work of the team. Demonstrates flexibility, insight and judgement in decision-making, remains composed under pressure.

**Results**: Listens to understand what is needed and communicates effectively, taking account of the needs of different stakeholders. Achieves timely results through planning, persistence and professional conduct.

**Accountability**: Is experienced in working with legislative and policy frameworks; and demonstrates a commitment to improving performance through feedback and learning.

**Technical expertise**: Proven reliability in meeting deadlines and commitments, with a demonstrated ability to contribute to the teams' success through prioritising work, retaining knowledge, displaying initiative and personal responsibility, and working cooperatively.
Please ensure you download all the attachments and follow the instructions listed under the heading 'Interested in applying' on the Role description.

  • Executive Assistant

    17 hours ago

    Brisbane, Australia Queensland Police Service Full time

    This position is the Executive Assistant to the Assistant Commissioner, Road Policing and Regional Support Command, Queensland Police Service, located at Tank Street Brisbane. The key accountabilities of the role include - Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Troocoo Pty Ltd Full time

    Support C suite level Executive- Work for a global organisation- Permanent full time opportunity- Opportunity for an experienced Executive Assistant to support a Global Executive as the organisation embarks on their next exciting growth phase_Troocoo are partnering with an iconic organisation which has seen global success due to their exceptional customer...

  • Executive Assistant

    1 week ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Fortitude Valley location - C Suite support - Permanent full time opportunity - Opportunity for an experienced Executive Assistant to support a Global Executive as the organisation embarks on their next exciting growth phase_ Troocoo are partnering with an iconic organisation which has seen global success due to their exceptional customer service and out of...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring...

  • Executive Assistant

    1 week ago

    Brisbane, Australia Premise Holdings Full time

    **About the Role**: An opportunity has become available for an experienced **Executive Assistant**to join our team based in Brisbane. This position is vital in co‑ordinating the activities of a range of high level administrative and operational functions. Reporting to the Managing Director, you will provide executive support to the Executive Leadership...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Part time opportunity - 3 days per week - Immeidate start - Work from home 1 day per week Troocoo are excited to be partnering with a well established global organisation that is values driven and people focused. We are currently recruiting the role of a part time Executive Assistant to support a dynamic Senior Level Executive as the organisation enters...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Communities, Housing And Digital Economy Full time

    As Executive Assistant, you will provide high level of confidential executive, administrative, secretarial and project support to the Executive Director by:- Proactively managing and coordinating the Executive Director's electronic diary, including the preparation and organisation of meetings, conference, seminars, accommodation, and travel arrangements.-...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    **The Department of Justice delivers integrated criminal, civil and community justice services to enable a fair, safe and inclusive society for all Queenslanders.As the Executive Assistant in the Office of the Executive Director, Compliance, Liquor and Gaming you will be part of a team that ensures liquor and gaming industries in Queensland operate in a safe...

  • Executive Assistant

    7 days ago

    Brisbane, Australia ANZ Banking Group Full time

    **Req ID**: 88676 **Department**: AR Branch Network **Division**: Australia Retail **Location**: Brisbane About Us At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. About the Role The Executive Assistant is responsible for the smooth...

  • Executive Assistant

    1 week ago

    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...