Property Operations Officer

EMPLOYMENT TYPE - Ongoing Full time

LOCATION - ACT

AFP BAND & SALARY - Band 05, $92,243.00 - $99,929.00

JOB REFERENCE NUMBER - 10957

This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional

support, the work you do makes a big impact to the people of Australia.

We recognise your contribution to our workforce and offer generous remuneration and conditions including:
Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down

4 extra mandatory leave rest days per year

18 days of paid personal leave per year

Generous superannuation of 15.4%

16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay

Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement

Flexible and hybrid working arrangement that provides work/life balance

Access to ongoing training and development to support ambitions

What is the role?

Applications are sought from suitably qualified applicants wishing to be considered for the role of Property Operations Officer.

Under the Chief Financial Officer's portfolio, Strategic Property & Operations is responsible for proactively delivering property management services and activities to the AFP.

The Property Operations Team, delivers customer focused services in accommodation and facilities management, minor building projects and relocations nationally across all AFP locations.

The team also delivers customer focused services nationally across all AFP locations, in support of:
Whole of Australian Government Property Services Deed including the provision of Domestic & International Leasing, Facilities Management (Maintenance), Support Services, and Additional On-going & Non-Ongoing Services as required.
Day-to-day transactional activities & enquires related to property matters

The team is looking for a people with high attention to detail and a customer centric attitude to deliver and support the overall objectives of the team. The role(s) reports to the Team Leader.

You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.

Role Responsibilities - Facilities Team

It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.

Manage Minor Building Projects
Spatial Management of floorplans including updates/changes
Relocation management
Block and Stack planning and execution
Adhoc analysis of building maintenance and accommodation change requests
Report development for committees and the executive
Provide adhoc administrative assistance to support team tasks
Work effectively in a small team environment
Role Responsibilities - Leasing Team

It is expected that the successful applicant will deliver on the core responsibilities which include, but not limited to:
Providing administrative support in relation to Minor Building Works; Project Engagements; on boarding, managing and off boarding Contractor/AFP appointees; Domestic & International Leasing, Finance processing & general office management.
Coordinating & attending meetings in support of Facilities Management functions such as State Office Group meetings, JLL Operational meetings & other stakeholder/operational related meetings.
Processing invoices through AFP systems, as part of Contract Management of the WOAG Deed & other operational functions.
Development of reports and analysis on the Property Services function.
Register & maintain contracts in AFP systems, updating databases and hardcopy files in support of maintaining reliable records & meeting compliance requirements.
Monitoring the Property Operations Inbox collaboratively to ensure enquires are directed to specific team members & broader Business Areas in a timely fashion.
Essential Requirements

You must be an Australian Citizen.
A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
Has contemporary knowledge and experience relevant to the role.
Desirable Requirements

Highly effective Microsoft Office skills, in particular Microsoft Excel, One Note, Word, Power Point, O