Administrative Officer

2 days ago

Ipswich, Australia Queensland Corrective Services Full time

**In this role you will**:

- Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
- Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
- Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
- Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
- Manage mail and mail register
- Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
- Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
- Perform opening and closing procedure
- Conduct banking as required
- Maintain filing and recording system ensuring the confidentiality of all documentation handled
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
- Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
- Undertake archiving of files and records in accordance with legislative requirements

**The essential requirements for this role are**:

- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summarise information and data
- Ability to use judgement and discretion with confidential information
- Sound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholders
- Interpersonal, oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the centre
- Ability to acquire knowledge of relevant acts and regulations

Vaccination Requirement (mandatory)
It is an essential requirement of this position that the successful applicant is fully vaccinated for COVID-19.
This vacancy is for an initial temporary flexible full-time period of 6 months, with the possibility of extension. Applicants may also be used to appoint to similar vacancies.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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