Facilities Coordinator

**Facilities Coordinator**

**Job ID**
- 197322

**Posted**
- 17-Dec-2024

**Service line**
- GWS Segment

**Role type**
- Full-time

**Areas of Interest**

Facilities Management

**Location(s)**

Melbourne - Victoria - Australia
- **Leading key MNC client in the Software industry**:

- ** Fast-paced coordinator role within a corporate environment**:

- ** Provide high level customer service and facilities administrative support**:

- ** Melbourne | Land of the Wurundjeri people**

**About CBRE**:
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organization, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.

**The Role**:
Reporting to the Facilities Manager based in Sydney, the Facilities Coordinator will oversee front office operations and ensure that the Melbourne office is maintained in optimal condition.

**Snapshot of a typical day**:

- Carry out documented daily site walk to identify risks and issues and resolve quickly without business interruption.
- Identify proactively any facilities/building related issues and work out a solution to resolve without any interruption to users.
- Coordinate scheduled/ah-hoc works with respective vendors as required.
- Interact with Building Management team as needed and ensure no interruption services to the facility.
- Engage with key stake holders to maintain smooth building operations.
- Respond to emergencies and work with Facilities Manager in resolving the incidents/escalating to relevant stakeholders and compliance with reporting requirements.
- Assist the Facilities team with vendor management.
- Assist the Facilities team in raising work and purchase orders, preparing meeting minutes, updating trackers, and coordinating with vendors.
- Provide regular reporting on work status, including job closures and maintenance schedules.
- Food, Beverage, and Office Supplies Management
- Financial Management and Reporting, ensuring timely invoice processing, raising purchase orders, preparing, and managing budgets, and handling accruals to maintain accurate financial records and compliance.
- Client and Guest Support, assisting clients with their specific requests when required, such as organising catering, coordinating with their guests, and supporting office events to ensure a professional and welcoming experience.

**About you**:

- Excellent Communication Skills - Ability to comprehend and interpret instructions, short correspondence, and memos.
- Intermediate to Advanced Microsoft Excel, Word, using SharePoint and Microsoft Office Outlook skills
- Dedicated to exceptional customer service and has a customer centric approach to all tasks
- Previous experience in facilities, property, or related role

**So, what's in it for you?**
- Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
- Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future.
- We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients.

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you #WeAreCBRE